Project Coordinator

Job Summary

CECO Environmental is a global leader in providing sustainable solutions for industrial air, water, and energy transition. Since 1966, we’ve been addressing the world’s most pressing environmental challenges. Our mission is to protect people, the environment, and industrial equipment, making a tangible impact across industries like renewable energy, semiconductor manufacturing, power generation, and water treatment. As a purpose-driven company, we foster a culture of innovation, collaboration, and integrity, ensuring that every project we undertake creates lasting positive change. At CECO, you’ll be part of a growing, dynamic team committed to a cleaner, safer, and more sustainable future.

As part of the CECO Environmental family of brands, Kemco Systems plays a critical role in delivering specialized water solutions that protect both people and the environment. By joining our team, you’ll contribute to our shared mission of protecting global industrial operations and shaping the future of environmental stewardship.

We are proud to share that CECO was named one of Newsweek’s America’s Greatest Companies for 2025 and that Forbes recognized CECO as one of America’s Most Successful Small Cap Companies for 2026, marking our third consecutive year on the Forbes list. CECO Environmental is a publicly traded company on the NASDAQ under the ticker CECO, reflecting our strong growth, financial performance, and commitment to delivering value to shareholders.

The Project Coordinator is responsible for supporting the administration and execution of projects throughout their lifecycle by maintaining project records, coordinating project setup activities, tracking cost and billing information, supporting customer invoicing, and ensuring project-related documentation is accurate and up to date within Microsoft Dynamics 365 (D365) and other company systems. This position serves as a key liaison between Project Managers, Operations, Accounting, and other departments by providing timely project information, maintaining project data integrity, and supporting reporting requirements. This role will be onsite in Clearwater, FL.

Your Responsibilities Will Be:

• Set up new projects and customers within D365 in accordance with established procedures and company requirements.
• Maintain project records, customer information, billing milestones, and project documentation throughout the project lifecycle.
• Compile and maintain project cost, billing, and progress data required for Percentage of Completion (POC) reporting and other management reports.
• Extract billing terms, payment milestones, and contractual requirements from project documentation and maintain accurate records within the ERP system.
• Support project invoicing activities by preparing required documentation and coordinating with Accounting and Project Management teams.
• Maintain project files, supporting documentation, and records to ensure compliance with internal procedures and audit requirements.
• Prepare project cost, billing, and variance reports for Project Managers and Finance personnel.
• Monitor project data for completeness and accuracy and follow up with internal stakeholders to resolve discrepancies.
• Assist Project Managers with tracking project progress, billing milestones, change orders, and project documentation requirements.
• Coordinate with Operations, Purchasing, Production, Service, and Accounting teams to collect and maintain project-related information.
• Support month-end reporting activities by compiling project data and preparing supporting schedules as required.
• Generate standard and ad hoc reports from D365 and other systems to support project management and business operations.
• Track and maintain project-related customer documentation, including certificates of insurance, customer setup requirements, lien waivers, and vendor forms.
• Assist with continuous improvement initiatives related to project administration, reporting, and document management processes.
• Provide administrative and project coordination support to Project Managers and leadership as required.
• Perform other duties as assigned.

Required Qualifications:

• Associate or bachelor’s degree in business administration, Project Management, Accounting, Finance, or a related field preferred.
• 2-5 years of experience in project coordination, project administration, customer service, business operations, manufacturing administration, or related roles.
• Experience working with ERP systems, preferably Microsoft Dynamics 365 (D365).
• Experience maintaining project documentation, billing records, customer records, and reporting data.
• Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Experience supporting project teams in a manufacturing, industrial, construction, or contracting environment preferred.

ADA Requirements:

Work Environment; Office Position: This position is based in Clearwater, FL. Minimal physical requirements, primarily computer use, and communication via virtual platforms, are necessary. Flexibility to adapt to occasional scheduled video meetings and collaborative tasks is essential.

• Positions in this function typically require standing, climbing, balancing, stooping, kneeling, crouching, crawling, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, feeling, talking, hearing, seeing and repetitive motions.

• Concentrated mental and/or visual attention. The work involves performing complex tasks to very close accuracy and quality specifications, or a high degree of hand and eye coordination for sustained periods.

• The job is typically performed under comfortable working conditions; any disagreeable elements are generally absent during normal performance of job.

• Compliance with company attendance standards.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

We Offer:

We provide a variety of medical insurance plans, with dental and vision coverage, Employee 401(k), tuition reimbursement, and much more.

At CECO, we are committed to a culture where every employee is valued and respected for their unique experiences and perspectives. We believe a diverse and inclusive work environment contributes to the rich exchange of ideas and diversity of thoughts, that inspires innovation and brings the best solutions to our customers.

ABOUT US

CECO’s Commitment to Our People

At CECO, our people are at the center of everything we do. Whether you’re a professional looking for a career change, an undergraduate student exploring opportunities, or a recent graduate with an advanced degree, you’ll find your chance to make a difference with CECO.

ABOUT CECO

CECO Environmental is a leading environmentally focused, diversified industrial company whose solutions protect people, the environment, and industrial equipment across the globe, serving a broad landscape of industrial air, industrial water and energy transition markets.

We serve these markets and our global customers through our key business segments: Engineered Systems and Industrial Process Solutions. Learn more about CECO by visiting About Us.

Equal Opportunity Employer

CECO is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment.

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