KERING Assistant Payroll Manager

Summary

Reporting to the Payroll Manager of Greater China Hub in Shanghai, you will be based in Shanghai, responsible for payroll activities across Hong Kong and Macau, ensuring an optimal level of service for employees and local HR teams.

Job Description

Payroll Activities

• Ensure the timely and accurate processing of payroll transactions, including salaries, benefits, garnishments, taxes, and other deductions, as well as month-end closing reports, statutory and tax reporting, and audit-related matters.
• Communicate clearly with stakeholders on payroll-related matters, including the operational impact of payroll, regulatory, or process changes.
• Ensure the successful execution of year-end tax settlements and tax return filings in accordance with applicable laws and regulatory requirements.
• Verify the correct processing of absences, and employee lifecycle events (sickness, maternity leave, hires, departures, job change, etc.).
• Process final settlements and end-of-contract payments,ensuring accuracy and timely completion.
• Ensure that providers complete statutory filings and payments correctly.
• Advise and inform local HR teams on payroll regulations and procedures.
• Contribute to the continuous improvement and standardization of payroll procedures and controls.
• Ensure payroll operations comply with Hong Kong and Macau employment, tax and statutory requirements, including wages, leave and absence payments, MPF or social security contributions, employer tax reporting, final payments and required statutory filings.
• Monitor relevant regulatory updates and support the translation of changes into payroll procedures, controls, system configurations and stakeholder communications, in coordination with local HR, Legal, Tax and payroll providers.

Team Coordination & Management Support

• Coordinate daily payroll activities within the team, including workload allocation, progress monitoring and issue follow-up, to ensure timely and accurate delivery.
• Provide guidance and operational support to team members, review critical payroll outputs and support capability development and knowledge sharing.
• Act as backup to the Payroll Manager when required, supporting stakeholder communication, issue escalation, provider governance and payroll-related decision-making.

Provider Coordination

• Collect and validate variable payroll data submitted by local HR teams and employees, ensuring its reliability.
• Transmit input data to payroll providers in line with the payroll calendars.
• Review payroll statements produced by providers, including performing consistency checks and resolving anomalies.
• Manage day-to-day operational follow-up with local payroll providers.
• Monitor production quality and deadlines, and escalate any discrepancies.
• Participate in service-level agreement (SLA) reviews and contribute to the monitoring of provider performance and service quality.

Reporting

• Report on activities and update dashboards.
• Provide post-payroll reports to Finance and management accounting teams.
• Track requests in the dedicated tool in accordance with SLAs.

Who You Are

• 5-8 years of payroll experience, ideally in an international environment and/or working with payroll providers.
• Experience in coordinating payroll activities, guiding junior team members or leading payroll projects within a shared service or outsourced payroll environment.
• Demonstrated leadership potential, with the ability to prioritize workloads, review team deliverables, manage escalations and collaborate effectively with senior stakeholders.
• A good understanding of an outsourced payroll model is preferred.
• Experience in payroll controls and data validation.
• Proficiency in Workday (or an equivalent HRIS) and Excel.
• An analytical mindset and strong attention to detail.
• Versatility and the ability to provide backup coverage within a small team.
• Excellent interpersonal skills and a customer-service mindset.
• A collaborative approach in a multi-stakeholder, multicultural environment.
• Good working knowledge of Hong Kong and Macau payroll-related legislation and statutory requirements, with the ability to apply local requirements to payroll calculations, employee lifecycle processing, statutory filings and compliance controls.
• Fluency in English and Mandarin Chinese is required. Cantonese is a plus.

Job Type

Start Date

Schedule

Organization