Production Coordinator

Role Synopsis: Reports to the Line Producer and has check-ins with the Directors and Supervisors for the overall production coordination. This role may focus on a specific department (eg. FX, Lighting/Comp, etc) or provide support across departments/shows depending on production needs.

Project Responsibilities

• Provide daily and weekly updates to the Line Producer flagging key priorities and progress against the established schedule
• Track and communicate status updates (deliverables, quotas, targets) to the Line Producer and Supervisors, ensuring accurate information is maintained in FlowPT (fka Shotgrid)
• Follow protocols from the studio IT and Pipeline team for pipeline tools, naming conventions, and file management procedures, and notify them of any issues or questions. Ensure that naming conventions are strictly followed across all departments and phases of production.
• Coordinate with partner studios across multiple locations and time zones to ensure production materials, file deliveries, assignments, reviews, notes, and feedback are delivered, tracked, and communicated accurately and in a timely manner.
• Assist with task assignments to artists in alignment with the production schedule, confirming due dates with the Line Producer and/or department Supervisors
• Work with Artists to ensure they have all required materials to complete assignments, and help them manage time to get through their workloads. While coordinating with the supervisors to address any creative questions/concerns
• Work with vendors and internal supervisors to ensure accurate assignments, prompt feedback and daily reviews, under guidance of Producer/Director
• Take notes at meetings and disseminate to the team within 8 hours (or less)
• Ensure all tasks are assigned, and that tasks, notes, and production status are accurately tracked and maintained within FlowPT (fka Shotgrid)
• Act as liaison between departments, facilitating communication and helping to identify and resolve potential bottlenecks
• Assist with kickoff assignments with Artists by going over how to submit to FlowPT/save their work etc before the Directors/Supervisors do the actual kickoffs
• Flag potential delays or delivery risks early, escalating to the Line Producer as appropriate.
• Provide production and administrative support to Producers and Directors as required.
• Manage all assets on the production to meet studio standards and ensure proper naming conventions are used
• Prepare and distribute materials for any outside vendors and deliveries as required for their department
• Create production reports for their assigned departments and provide to the line producer as required
• Schedule meetings and reviews, ensuring necessary materials are prepared and participants are notified
• Additional duties as requested

Studio Responsibilities:

• Interact respectfully and professionally with colleagues, other staff members, partners, and clients.
• Work collaboratively across multiple productions and departments as required.
• Foster and mentor the development of Studio junior production support roles on day-to-day tasks
• Contribute to a positive team environment aligned with Kickstart’s Core Values.

Requirements

• University degree or equivalent industry related education preferred
• 2+ years industry experience preferred
• Working knowledge of FlowPT (fka Shotgrid)
• Proficiency in Google Workspace, and Slack
• Experience in 3D animation, and bonus points for specifically working within several different stages of the pipeline
• Strong organizational and project coordinating skills; able to adapt to shifting priorities
• Must be capable of working independently or as part of a team
• Demonstrates initiative, is a problem solver, knows when to escalate issues
• Must have strong communication (both verbally and written) and interpersonal skills
• Ability to maintain confidentiality
• Solid work ethic and positive attitude
• Efficient, detail-oriented, strong organizational skills
• Ability to deliver work on time and meet established performance objectives

Bonus Experience:

• High level of experience using Flow PT (fka Shotgrid)
• Experience with project management software
• Experience working with distributed teams across multiple locations and time zones.

Benefits

Kickstart Entertainment is a growing animation and production studio with locations in Vancouver, Kelowna, Los Angeles, Arkansas, Hong Kong, Suzhou, and Mumbai. We believe in the power of collaboration-it shows in the way we work and in the supportive, creative environment we've built where innovation and great ideas thrive.

At Kickstart, we know that experience comes in many forms. You may not meet every qualification listed, and that's okay. If your skills and experience are closely aligned with what we're looking for, we encourage you to apply. We value diverse perspectives and believe they make our team stronger.

Why Kickstart?

Having the right experience and skills is only one part of what we're looking for. We seek people who align with our Core Values and who are just as passionate about building an inclusive, collaborative, and supportive workplace as they are about creating exceptional content.

Together, we're building a globally recognized studio known for outstanding storytelling, creative excellence, and a culture where talented people can do their best work.

Kickstart is committed to fostering a respectful, inclusive, and accessible workplace throughout every stage of the employee journey, including recruitment. We welcome applicants from all backgrounds and are committed to providing equal employment opportunities.

If you require accommodation at any stage of the recruitment process, please let us know when contacted, and we will work with you to meet your needs.

Create. Collaborate. Kickstart.

Salary Range: $1,350 - $1,450 weekly / Equivalent Annual Salary: $70,200-75,400 annual

Contract Term: Anticipated start in December 2026. This is a short-term contract, with potential for extension depending on project needs and availability.

Full-Time

Hybrid (Work in studio and remotely from home on a weekly basis)

Disclaimer:

Kickstart may use AI-assisted tools during the recruitment process to help organize, screen, and assess applications. These tools support our hiring team but do not make hiring decisions. All employment decisions are made by people.

Your personal information will be handled confidentially and in accordance with applicable privacy laws and will only be used for recruitment and employment-related purposes and not shared or distributed outside of the company.