Cleared Senior Administrative Assistant

Expertise and Functions

• Provide comprehensive administrative support to PK leadership and contracting teams
• Manage daily taskers, suspense actions, action items, and organizational deliverables
• Maintain PK official records, contract closeout files, trackers, and documentation repositories
• Oversee personnel in-/out-processing and maintain office documentation, calendars, and scheduling
• Coordinate meetings, conferences, virtual sessions, and prepare agendas, minutes, and briefing materials
• Manage KTFileShare, SharePoint, Teams resources, permission access, and inspection readiness
• Support workflow management, office operations, and process improvement initiatives
• Prepare official correspondence, reports, and leadership documentation
• Disseminate program guidance, maintain leadership awareness of priorities, and respond to routine inquiries
• Assist with DTS travel coordination and serve as VRO/TCO telephone focal point
• Validate recurring reports and support ESGK training events and office activities
• Other duties as assigned

Requirements

Education/Training:

• Bachelor’s Degree preferred

Experience:

• 12+ years of general experience
• 5+ years working in the DoD sector

Technical Skills:

• Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
• Experience administering SharePoint administration and document management
• Experience providing calendar management and executive scheduling support
• Meeting coordination and virtual collaboration platforms (Microsoft Teams, Zoom, WebEx)
• Demonstrated ability to track action items, suspense, and workflow requirements
• Experience preparing executive correspondence, reports, and briefing materials
• Experience with data collection, analysis, and administrative reporting
• Experience supporting DoD acquisition or program management offices
• Knowledge of Air Force organizational structures and administrative processes

Interpersonal Skills:

• Ability to manage multiple priorities and competing deadlines
• Excellent customer service and stakeholder engagement skills
• Strong problem-solving and critical-thinking abilities
• Ability to collaborate with team players capable of working across diverse organizations
• Ability to handle sensitive and confidential information with discretion
• Adaptability in a fast-paced, mission-focused environment
• Proactive mindset with a continuous process-improvement approach

Security:

• Must be a US citizen
• Must have an active Secret clearance

Physical Requirements:

• Able to occasionally reach with hands and arms
• Prolonged periods of computer screen use, while sitting or standing at a desk
• Adhere to safety protocols when in work areas requiring use of PPE (e.g. eyewear, gloves, masks, hearing protection, steel toed shoes, etc.)
• Able to safely lift and carry up to 20 pounds at a time

Benefits

• Health Care Plan (Medical, Dental & Vision)

• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Short Term & Long Term Disability
• Training & Development
• Wellness Resources

Salary: $65,700- $77,000

This is not a guarantee of compensation, rather actual salary will be based on experience, qualifications, and applicable certifications or degrees held. Offered salary may fall outside of this range.