Administrative Coordinator

Our client is looking to onboard an Administrative Coordinator to manage the day-to-day administration across two distinct ventures. Working in an autonomous, standalone capacity, you will ensure seamless operations, coordinate team schedules, handle client communications, and maintain organized financial and administrative records.

Responsibilites

• Oversee daily operational workflow, maintain accurate guest records, and manage core clerical functions
• Coordinate housekeeping schedules to ensure timely turnarounds and maintain optimal inventory levels for cleaning supplies and guest amenities
• Serve as the primary point of contact for tenant inquiries including urgent out-of-hours escalations and dispatch tasks to maintenance personnel
• Track operational expenditures, manage receipts, and collaborate with the finance department to support VAT return filings
• Handle admissions and program inquiries for the specialized school, serving as a liaison between families and instructional staff
• Oversee and coordinate content scheduling and publishing across company social media channels

Requirements

• Minimum of 2 years experience in a similar role
• Proven ability to work independently in a standalone role with minimal direct supervision
• Proficiency in Microsoft Office 365 (Word, Excel, Outlook, Teams, SharePoint)
• Exceptional verbal and written communication skills in both English & Maltese, capable of handling client requests with diplomacy and professionalism
• Strong organizational skills, high attention to detail, and the ability to multitask across two separate operational environments
• Willingness to acknowledge urgent, after-hours guest inquiries when necessary