People Operations Specialist

Position Overview:

As Kpler continues to scale, building strong and efficient People processes is essential to delivering a seamless employee experience. We are looking for a People Operations Specialist to support and optimize our HR workflows while ensuring that day-to-day operations run smoothly and effectively across the employee lifecycle.

You will play a key role in strengthening the operational backbone of the People team, owning systems administration, managing employee requests, driving process improvements, and ensuring compliance. Your work will enable scalability and create a reliable and supportive experience for all employees and managers globally.

Employee Lifecycle Support

• Support onboarding and offboarding processes. Manage background checks, new hire documentation, onboarding processes, and leaver administration
• Handle operationally the internal movements (e.g., promotions, transfers) in coordination with the People Partners and IT teams. Manage necessary documentation and records updating.
• Ensure accurate and timely updates to employee records and documents throughout the lifecycle.
• Work alongside the People Partners and Payroll Manager to support employee payroll paperwork
• Ensuring accurate records are maintained with regards to leaves, point person for employees on queries, alongside working with outside vendors for leave management when necessary
• Support annual performance review cycles, engagement surveys, and other firm-wide HR initiatives

Employee Support & Service Desk Management

• Organize and manage employee support pathways; escalate complex requests to appropriate teams.
• Respond to employee queries (e.g., systems, benefits, and policies) and ensure efficient request resolution through Jira or shared inboxes.
• Maintain and evolve a People knowledge base to drive self-service and internal team enablement.
• Monitor ticket resolution times and maintain SLA performance standards, providing insights for continuous improvement.

Data & Compliance

• Ensure employee data accuracy and integrity across systems, adhering to internal policies and data protection standards.
• Draft and issue HR documentation, such as promotion letters and contract variation documents, ensuring accuracy and compliance.
• Support HR compliance processes including reporting, audit preparation, and access control.

Process Management

• Assist with annual handbook updates and People policies monitoring and maintenance
• Updating courses, reporting and supporting the upload of new content onto internal systems
• Propose process enhancements and contribute to People Team projects aimed at improving efficiency, automation, and scalability.

Key Requirements

• Relevant education or experience, including a degree or a minimum of 2 years in People Operations, HR Administration, or a related field
• Knowledge of employment laws and regulations, ideally covering EMEA and APAC countries such as Greece, France, UAE and Singapore will be an advantage
• Experience with HR systems, with BambooHR and Culture Amp considered a strong advantage
• Proficiency in Microsoft Office Suite, with strong general digital literacy
• Excellent organizational skills and attention to detail, with the ability to manage multiple tasks and resolve issues effectively
• Strong communication skills in English, both written and verbal, with the ability to support employees and stakeholders across functions and locations. French speaker would be considered an asset
• High level of discretion and professionalism, with the ability to handle confidential information appropriately
• Proven ability to manage competing priorities, meet deadlines, and work efficiently in a fast-paced environment

What Makes a Great Candidate

• Someone who thrives in a fast paced services environment
• Natural relationship-builder who collaborates effectively across teams
• Analytical problem-solver with a proactive approach
• Detail-oriented individual who takes pride in accuracy
• Professional and discreet when handling sensitive information