Executive Assistant - Human Resources

Location: Jacksonville, FL

Schedule: Monday – Friday 8-5

What work will you perform?

Provides a broad range of administrative and analytical support to the Chief Human Resource Officer. Performs highly confidential and complex administrative duties. Proactively keeps executive apprised of important items and their impacts using strategic thinking and information analysis. Serves as a buffer and liaison for the executive, responding to requests from internal and external parties. The successful candidate must be a creative problem-solver with proficiency in creating presentations, analyzing reports, and prioritizing competing priorities.

Essential Responsibilities:

Responsible for the day-to-day operation of the executive's office

Screens/handles executive phone calls

Manage calendars and schedule appointments (for one or more executives)

Coordinate and arrange meetings, conferences, and presentations

Draft and edit correspondence, reports, presentations, and meeting minutes

Code and process invoices for payment via automated system

Conduct research and compile data for various projects

Prioritize and manage competing priorities

Coordinates travel arrangements and completes expense reports

Perform data entry and file management tasks

Prepare budget spreadsheets and invoicing

Develop PowerPoint presentations

Answer and screen phone calls, take messages, and respond to inquiries

Proofread documents for accuracy and completeness

Other duties as assigned

Required Minimum Experience and Education:

Bachelor’s degree or equivalent experience

One year of experience supporting an executive

Preferred Experience and Education:

One year experience supporting the HR funtion

Knowledge, Skills, and Abilities:

Ability to maintain confidentiality

Proficient in all Office 365 applications including MS Teams

Excellent oral and written communication skills

Excellent interpersonal skills

Professional phone etiquette and demeanor

Excellent customer service skills

Expense Reporting

Ability in making, booking, and managing travel arrangements

Excellent time management skills

Familiarity with DocuSign

 **This job posting is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee.  Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.