SUB CONTRACTS ENGINEER

Job Purpose

To support the management and administration of subcontracting activities for EPC projects, ensuring compliance with contractual requirements, company procedures, project schedules, quality standards, and budget objectives. The role involves subcontract formation, commercial evaluation, contract administration, progress monitoring, claims management, and closeout activities.

Key Responsibilities

Subcontract Planning & Strategy

• Review project requirements and develop subcontracting strategies aligned with project execution plans.
• Identify work packages suitable for subcontracting.
• Coordinate with Engineering, Procurement, Construction, Planning, QA/QC, and Project Controls teams to define subcontract scopes.

Tendering & Bid Evaluation

• Prepare and issue Request for Quotations (RFQ) and Invitation to Bid (ITB) documents.
• Manage subcontract tendering processes from prequalification to award recommendation.
• Conduct technical and commercial bid evaluations.
• Prepare bid comparison statements and award recommendations.

Subcontract Award & Formation

• Draft, review, and negotiate subcontract agreements.
• Ensure subcontract terms comply with main contract obligations and company policies.
• Coordinate internal approvals and obtain management clearance for subcontract awards.
• Facilitate contract kick-off meetings with subcontractors.

Contract Administration

• Monitor subcontractor performance against contractual obligations.
• Administer subcontract variations, amendments, and change orders.
• Review subcontractor invoices and payment applications.
• Ensure proper documentation and record management.

Commercial & Claims Management

• Evaluate variation orders and commercial impact assessments.
• Identify contractual risks and recommend mitigation measures.
• Manage subcontractor claims and disputes.
• Assist in preparing and negotiating settlement proposals.

Progress Monitoring

• Track subcontractor deliverables, milestones, and progress.
• Coordinate with site teams to verify work completion.
• Support schedule recovery plans for delayed subcontract activities.
• Monitor subcontract costs and budget utilization.

Compliance & Governance

• Ensure compliance with Saudi Aramco standards, project specifications, and local regulations.
• Ensure adherence to L&T subcontracting procedures and ethics policies.
• Participate in audits and contract compliance reviews.

Close-Out Activities

• Manage subcontract closeout documentation.
• Ensure settlement of final accounts.
• Obtain warranties, guarantees, and closeout certificates.
• Archive contract documents as per project requirements.

Qualifications

• Bachelor's Degree in Engineering (Mechanical, Civil, Electrical, Instrumentation, or related discipline).
• Additional qualification in Contracts Management, Commercial Management, or Supply Chain Management preferred.

Experience

• 5 to 15 years of experience in subcontract management within EPC projects.
• Experience in Oil & Gas, Petrochemical, Refinery, Pipeline, Offshore, or Industrial Construction projects.
• Previous experience working on Saudi Aramco projects is highly preferred.
• Familiarity with FIDIC, EPC, and Lump Sum Turnkey (LSTK) contracts.

Technical Skills

• Subcontract management and administration.
• Contract drafting and negotiation.
• Commercial evaluation and cost analysis.
• Change order and claims management.
• Knowledge of Saudi Aramco contracting procedures.
• Risk assessment and mitigation.
• Proficiency in SAP, Oracle, MS Excel, and contract management systems.

Behavioral Competencies

• Strong negotiation skills.
• Analytical and commercial acumen.
• Effective stakeholder management.
• Excellent communication and presentation skills.
• Problem-solving and conflict resolution.
• Ability to work under schedule-driven project environments.

Key Performance Indicators (KPIs)

• Timely award of subcontract packages.
• Cost savings achieved through negotiations.
• Reduction in contractual disputes and claims.
• Timely processing of variation orders and payments.
• Compliance with project schedules and budgets.
• Successful subcontract closeout without outstanding issues.

Preferred Experience in Saudi Arabia

• Saudi Aramco-approved project experience.
• Knowledge of Saudi labor regulations and local content requirements (IKTVA).
• Experience managing local and international subcontractors on major EPC projects.