Clerk, QC

RESPONSIBILITIES/ACCOUNTABILITIES

Job Summary

The QC Clerk is responsible for providing administrative, documentation and coordination support to the

QA/QC department. The role ensures all quality records, inspection reports, and project documentation are

accurately prepared, updated, filed, and submitted in accordance with project specifications, client

requirements, and regulatory standards.

Responsibilities

Documentation & Record Management

• Prepare, compile, and maintain QA/QC documentation including ITP, WPS, PQR, WQT, MIR, IR, NCR,

CAR, and daily inspection reports.

• Ensure all quality documents are properly logged, indexed, and filed for traceability.

• Update and control revision status of QA/QC documents and ensure latest revisions are distributed to

relevant parties.

• Assist in preparing MDR (Manufacturing Data Record) / QD (Quality Dossier) for project close – out.

Inspection Coordination Support

• Assist QA/QC Engineers in scheduling inspections with clients, consultants, and subcontractors.

• Prepare inspection request forms and ensure timely submission to client representatives.

• Track inspection status, pending items, and follow – up actions.

Data Entry & Reporting

• Input inspection results, welding data, NDT reports, material traceability records and other QC

information into project databases.

• Generate daily, weekly, and monthly QA/QC summary reports as required.

• Maintain updated registers (welding register, NDT register, material register, calibration register).

Material & Document Verification

• Assist in checking material certificates, MTC, calibration certificates and vendor documents for

completeness.

• Support QA/QC team in verifying compliance of documents against project specifications.

Administrative Support

• Manage correspondence, filing, scanning, and distribution of QA/QC documents.

• Coordinate with procurement, warehouse, and site teams for documentation requirements.

• Support QA/QC meetings by preparing minutes, attendance lists, and documentation.

Others

• Continuous improvement processed & suggest enhancements to increase efficiency & service quality

• Demonstrate personal commitment to comply with all legal / company HSE requirements and

actively participate in all HSE-related activities / programs / campaigns organized by the company.

• Undertake any Ad Hoc assignment & other duties as and when required.

Relevant Work Experience

Experience in QA/QC documentation or construction project administration

is an advantage

Competencies & Skills Technical Skills

• Basic understanding of QA/QC processes, inspection workflows, and

documentation requirements.

• Familiarity with welding, NDT, and material documentation (advantage).

• Ability to read and understand basic technical documents and drawings.

Software Skills

• Proficient in Microsoft Excel, Word, and PDF editing tools.

• Experience with document control systems (Aconex, EDMS, etc.) is an

advantage.

Behavioural Skills

• Strong attention to detail and accuracy.

• Good organization and time management skills.

• Ability to work under pressure and meet documentation deadlines.

• Effective communication and coordination skills.