Executive Administrative Assistant

Job Summary: The executive administrative partner will support Lenovo executives and is responsible for keeping the organization running smoothly and effectively in a complex global environment.

The successful candidate for this role will be responsible for a wide range of administrative tasks, including but not limited to coordinating intricate travel arrangements, preparing and submitting expense reports, managing dynamic calendars, drafting and editing documentation (such as memos, emails, and other communications), managing logistics for on-site and off-site team events and supporting additional projects as assigned. This position requires a high level of discretion and the ability to handle confidential information with professionalism.

Job Responsibilities:

· Responsible for pro-active calendar management / gatekeeper coordinating internal/external meetings

· Attend executive staff meetings

· Tracking actions, following up

· Assist with org specific projects paying high attention to detail on event planning

· Workshops, team events

· High degree of initiative and ability to anticipate needs

· Ability to practice best judgement when making decisions on behalf of executive

· Arrange multi-leg international and domestic travel

· Pro-active tracking of all flight and ground transportation

· Complete understanding of company policies and tools

· Educate executives on policy and new procedures (spend limits, city caps)

· Review/approve expense reports on behalf of executive

· Process expense reports and reconcile against statements

· Understanding of organizational structure

· Ability to work across GEO’s

· Maintains confidentiality of all sensitive or proprietary information

· Generate and format presentations

· Assists extended team members with administrative duties as needed

· Provide mentorship to admin assistants in support center

Basic Qualifications:

· Associate’s degree or combined 3+ years of experience supporting executives in a corporate environment

· Proficient in MS Office 365 Suite

Preferred Qualifications:

· Ability to work independently in a fast-paced environment with professionalism and tact

· Excellent communication and interpersonal skills and the ability to collaborate effectively with others

· Strong leadership skills

· Positive, can-do attitude willing to help team and peers

· Ability to prioritize effectively and take ownership of responsibilities

· Strong attention to detail demonstrating accuracy and thoroughness of work

· Flexibility to accommodate an ever changing, global environment with strong analytical skills to find solutions

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, religion, sexual orientation, gender identity, national origin, status as a veteran, and basis of disability or any federal, state, or local protected class.