Administrative Assistant/Floater

Overview

About us:

Founded in 1990, LS Power is a premier development, investment, and operating company focused on the North American power and energy infrastructure sector, with leading platforms across generation, transmission and energy expansion solutions. Since inception, LS Power has developed or acquired 50,000 MW of power generation, including utility-scale solar, wind, hydro, battery energy storage, and natural gas-fired facilities. Through its transmission business, LS Power Grid, the company built and operates 780+ miles of high-voltage transmission and 7 transmission utilities and has another 375+ miles currently in construction or development. LS Power actively invests in and scales businesses that are meeting the growing needs of the energy expansion, including electric vehicle charging, demand response, microgrids, renewable fuels and waste-to-energy platforms. Over the years, LS Power has raised more than $89 billion in debt and equity capital to support North American infrastructure.

Our Purpose, Mission, & Values:

Our Purpose is to solve complex energy problems that improve the world

Our Mission is to make lives better by developing a cleaner and more reliable energy ecosystem

Our Values are the willingness to participate in and help strengthen our culture of integrity, Innovation, Teamwork, and Taking Ownership

Our People create value and are our Most Valuable asset. We take our values of Integrity, Innovation, Teamwork and Taking Ownership seriously and ask candidates to think about how they can help us further enhance our culture with their specific skillsets, capabilities and experiences.

Benefits

We provide our team the opportunity to share their unique perspectives, solve new challenges, and continue in their career growth. We are committed to supporting employees’ happiness, healthiness, and overall well-being by providing comprehensive benefits that include 100% employer paid premium healthcare, paid parental leave and more.

Compensation

The salary for this role is $65,000 - $80,000. This is the range that we in good faith anticipate relying on when setting wages for this position. We may ultimately pay more or less than the posted range and this range is only applicable for jobs to be performed in New York. This salary range may also be modified in the future.

About the Role:

The Administrative Assistant / Floater performs a variety of support duties for the New York City LS Power staff and its affiliates. Work performed will include a broad range of responsibilities involving the handling of confidential information. Assistant will exercise considerable initiative, judgment and discretion in completing assignments, perform tasks in a timely manner with great attention to detail, and will communicate messages with great accuracy. Assistant values the urgency of certain duties, always maintains confidentiality and professionalism, anticipates needs and follows up to ensure tasks are completed in a satisfactory manner.

Responsibilities

What you will do:

Provide administrative support functions including:

• Provide back-up coverage for the Senior Administrative Assistants and the Receptionists when out-of-office
• Provide back-up main phone line coverage
• Temporarily fill-in for open Admin Services positions during recruiting period and extended absences
• Support the team of Administrative Professionals with ad hoc projects
• Have a significant role in the onboarding process for new employees at the NYC office by leading orientation tours and conducting an introduction to desk tools session
• Assist the Office Management Team in ad hoc daily office operations

Reception Coverage:

• Provide lunch coverage for the AA/Receptionist daily and during their full-day absences, which may include the following responsibilities:
  • Manage the corporate calendar and set up meeting invitations
  • Clear guests with building security
  • Receive and direct visitors to appropriate conference rooms
  • Make specific arrangements for meetings (such as ordering breakfast and/or lunch, setting up audio-visual equipment when needed, etc.)
  • Cover the main LS Power phone line, screens calls and transfer to appropriate personnel
  • Sign for and distribute mail, print stamps and manage the postage account
  • Send weekly interoffice package to headquarters in New Jersey
  • Operate a variety of office equipment including copier/printer, postage weight machine and binding machine
  • Maintain order at all printer stations daily including discarding cover sheets, distributing print jobs
  • Coordinate building services as needed
  • Take Inventory and order all office supplies
  • Coordinate and communicate with the Housekeeper(s) including:
    • Print daily conference room calendar schedule and verbally communicate updates
    • Work together on inventory processes to keep supplies stocked
    • Manage the pantry and meeting set up in Housekeepers’ absence
  • Prepare routine accounting reports on a weekly and monthly basis:
    • Prepare and submit vendor services invoices for approval

Administrative Assistant Coverage may include:

• Calendar management and updating Outlook Contacts
• Conference call scheduling in all time zones; setting up WebEx for video conferences
• Phone call screening
• Arrange courier service
• Expense report processing
• Enter time in Databasics time tracking tool on behalf of clients
• Coordinate travel including car service and hotel accommodation
• Coordinate database subscription services with the accounting department
• Process the payment of invoices with Accounting Department
• Basic administrative functions such as using office machines to print, scan, fax and mail packages
• Must be well versed in Microsoft Outlook, Word and have strong internet research skills
• Assist with preparing documents and gathering signatures
• Maintain electronic filing system for the clients
• Participate in group coverage with other administrative professionals
• Purchase gifts on behalf of the company

Qualifications

We want you on our team because you…

• Have a Bachelor’s degree and at least 2 years of experience managing a reception desk
• Are an independent, organized individual with great attention to detail
• Are extremely reliable and have positive attitude
• Are approachable and responsive to all employee requests
• Possess the ability to prioritize a variety of challenges and responsibilities
• Communicate effectively both orally and in writing
• Are flexible and exhibit excellent interpersonal skills
• Possess the ability to work well with all levels of management as well as outside guests
• Possess the ability to follow written/verbal instructions
• Exhibit good judgment
• Work well both independently and in a team
• Can focus in fast-paced open area
• have strong computer and research skills

Programs used:

• Microsoft: Outlook, Word, Excel, PowerPoint, SharePoint
• Adobe Acrobat
• Concur Expenses
• Databasics Time and Expense Software