Project Coordinator

About the Positions

We’re seeking Project Coordinators to support large, complex heavy civil infrastructure programs, including highways, roads, bridges, transit (bus and rail), aviation (international airports), and water/wastewater projects delivered through both traditional and alternative delivery methods. These positions keep the project office running: submittals and requests for information moving inside contractual time frames, action items closed, cost and progress reporting current, and a project record that holds up long after the people who built it have moved on. We place coordinators into program offices, field offices, and construction management teams, so we are looking for people who have carried the day to day coordination load on a program of real size.

This post is for future roles and not for a specific opportunity that is available right now. We accept applications and conduct interviews in advance of upcoming hiring needs. When a candidate is selected, their profile is activated in our talent pool for this specialty area. We notify our talent pool candidates first whenever we have a project need.

Responsibilities may include, but are not limited to, the following:

• Coordinate the daily operations of the project office, including meeting agendas, minutes, and action item tracking, and drive open items to closure with the parties who own them.
• Track submittals, requests for information, and change documentation through the program’s management information system, and keep contractor and reviewer turnaround inside the contractual time frames.
• Maintain the project record, including correspondence, transmittals, contract documents, and supporting files, so decisions stay traceable through audit, claim review, and funding review.
• Review contractor and consultant deliverables for completeness and conformance with the contract’s documentation requirements before they reach the program’s technical reviewers.
• Monitor progress reporting and field activity against the accepted schedule, and report deviations, operational impacts, and discrepancies to the project manager.
• Develop project status reports, progress summaries, and staffing plans for program and funding agency audiences, drawn from schedule, cost, and document control data.
• Support program cost tracking by maintaining budget, accrual, invoice, and cash flow records, and reconciling pay applications and change documentation against the program’s cost record.
• Coordinate site access, badging, escorts, and work windows on active facilities so field work happens only inside the periods the operator approves.
• Coordinate information flow across program disciplines, agency stakeholders, third parties, and adjacent contracts so questions reach the right reviewer and the answers get recorded.
• Coordinate contract closeout, including punch list tracking, final inspection scheduling, as-built and warranty submittals, and record retention.
• Guide project staff on the program’s documentation standards and the proper use of project systems and procedures.

Attributes

• Excellent written and verbal communication and interpersonal skills.
• Excellent multi-tasking and organizational skills.
• Collaborative mindset that fosters teamwork, trust, and positive relationships.
• Natural curiosity, problem-solving abilities, and a commitment to continuous improvement.

Minimum Qualifications

• Bachelor’s degree in construction management, civil engineering, construction engineering, or project management, or related field, or equivalent combination of education and experience.
• 5+ years of project coordination experience on multiple task order contracts for large (>$500M), complex, heavy-civil infrastructure projects.
• Experience tracking submittals, requests for information, and change documentation through a project or construction management information system on transit and transportation projects.
• Working knowledge of construction contract administration, including submittal and request for information workflows, change documentation, and project recordkeeping.
• Thorough knowledge of general office practices and procedures, including business correspondence standards and the arithmetic behind quantity, invoice, and budget records.
• Experience with industry standard project / construction management software (e.g., Primavera P6, MS Project, Unifier, Kahua, etc.).
• Proficiency with Microsoft Office Suite/Office 365 (e.g., Outlook, Teams, Word, PowerPoint, etc.).

Preferred Qualifications

• Master’s degree in construction management, civil engineering, construction engineering, or project management.
• Active professional certifications such as CAPM or PMP (PMI), and/or CCM (CMAA).
• Experience coordinating the owner’s project office on a program exceeding $1B in construction value.
• Experience coordinating documentation, reporting, and correspondence across multiple concurrent contracts or work packages on the same program.
• Experience supporting contract administration on a package exceeding $100M in construction value, including change documentation, pay applications, and closeout.
• Experience coordinating submittal and shop drawing tracking on bridge or structures packages.
• Proficiency with Microsoft Power BI, Oracle Cloud Analytics, or other dashboard KPI reporting software.

Compensation Details

Expected Salary: $75k-$135k/year ($36-$65/hour). Luster provides the salary range that the company in good faith believes it might offer for this position based on the successful candidate’s level and years of experience, knowledge, skills, abilities, education, certifications, licenses, geographic location, etc. Luster reserves the right to ultimately pay more or less than the posted range depending on circumstances not related to any status protected by local, state, and/or federal law.

Just LOOK at the Benefits We Offer!

• Unlimited flexible time off
• Paid holidays
• Paid parental leave
• Health, dental, and vision insurance
• Flexible spending accounts (healthcare and dependent or elder care)
• Long-term disability insurance
• Short-term disability insurance
• Life insurance and accidental death and dismemberment
• 401(k) plan with guaranteed employer contribution
• Formal career planning and development program
• $2,500 annually toward professional development
• Wellness program with monthly wellness stipend
• Company cell phone or cell phone plan reimbursement
• Free personalized meal planning and nutrition support with a registered dietitian
• Free personal financial planning services
• Employee assistance program
• Employee discounts
• Employee referral bonus

Specific plan details and coverage for each benefit noted above will be provided upon offer.

If you wish to be considered for a position where there is not an active job posted, please search for our 'General Application' and apply. 

Luster is committed to creating an inclusive work environment with a diverse workforce. All qualified applicants will receive consideration for employment without regard to criminal history, race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. This employer participates in E-Verify. The employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee's I-9 to confirm work authorization.

All positions may be subject to a background check and drug test once a conditional offer of employment is made for any convictions directly related to its duties and responsibilities, in accordance with all applicable local, state, and/or federal regulations.

This job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills requiredfor the position.

Luster does not accept unsolicited resumes from any third-party. In the absence of a signed agreement, Luster will not consider or agree to payment of any kind. Any unsolicited resumes presented to Luster personnel, including those submitted to Luster hiring managers, are deemed to be the property of Luster. 

Please email [email protected] for accommodations necessary to complete the application process.