Deputy Register

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CLASSIFICATION TITLE:

SALARY:

DEPARTMENT:

Opening Date:

Closing Date:

FLSA STATUS: Non-exempt - overtime pursuant to Human Resources and Labor Relations Policy

EMPLOYMENT RELATIONSHIP: Just cause subject to probationary period

CURRENT HOURS AND STARTING TIME: Full-time (37.5 hours per week) position. The starting time for this position is 8:00am

GENERAL SUMMARY:

Performs a wide variety of court functions in support of an assigned area within the Probate Court. Prepares and processes court documents required in setting cases for hearing and carrying out directions of the judge. Assists the public and attorneys in procedures relative to matters under the statutory jurisdiction of the Probate Court. Processes and reviews legal Court documents and forms for completion accuracy. Provides general clerical duties and customer service.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

Assists attorneys and the general public in person and by telephone regarding the processing of Probate matters and provides the appropriate information regarding the inquiry.

Reviews legal documents filed by attorneys and the public to ensure the documents meet statutory, court rule, and Probate Court Division procedural requirements for filing.

Reviews orders following court hearings and processes accordingly.

Types and processes casework reports and other correspondence from written copy.

Reviews case files to ensure that proper documents have been filed and initiates the necessary action to see that files are in proper order.

Reviews case files at time of closing to ensure that files are complete and accurate and initiates action to correct any deficiencies prior to closing.

Records any statistics which are required for the assigned area.

Performs cashiering functions, including but not limited to, the issuing of change and receipts, counting money, balancing the register, receipts and disbursements, preparing bank deposit slips, and posting data to accounts.

Receives payment of statutory fees, prepares receipts, and prepares Transmittal Advice for the County Treasurer.

Receives checks and/or cash from the public in person or by mail and records amounts received.

Sorts and processes incoming mail and answers routine inquiries.

Copies and handles legal forms, orders, correspondence, and reports as directed.

Maintains inventory of forms and supplies and reorders as needed.

Performs related duties as assigned.

QUALIFICATIONS:

Required Education and Experience:

• High school diploma or General Educational Development (GED) equivalent
• Two (2) years of clerical experience

Required Licenses or Certifications:

• Possession of a valid Michigan driver’s license and operable, insured automobile for authorized travel

Preferred Education and Experience

• Associate’s Degree or higher
• Previous experience within a court or legal setting

COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES:

Knowledge of:

• Office practices, legal terminology, and equipment
• Probate Court laws
• Microsoft Office, Google Products, and current court case management systems
• Modern office procedures, methods, and computer equipment

Skill in:

• Organization and initiative
• Interpersonal skills necessary to develop and maintain effective and appropriate working relationships
• Performing a variety of tasks in a high volume and fast paced environment with frequent interruptions
• Performing basic mathematical functions such as addition, subtraction, multiplication, division, percentages, and ratios

Ability to:

• Make decisions applying Probate Court rules
• Establish and maintain effective working relations with elected officials, administrators, department heads, staff, union officials, and the public
• Effectively speak, write and understand the English language
• Effectively speak, write and understand a language other than English is preferred
• Understand and carry out oral and/or written instructions
• Accurately organize and maintain paper documents and electronic files
• Maintain the confidentiality of information
• Work independently

WORK ENVIRONMENT/CONDITIONS:

The work environment and exposures described here are representative of those an employee encounters while performing the essential functions of this job.

N/S =Never/Seldom O =Occasionally F/C = Frequently/Continuously

Work Environment

Office or similar indoor environment: F/C

Outdoor environment: N/S

Street environment (near moving traffic): N/S

Construction site: N/S

Confined space: N/S

Exposures

Individuals who are hostile or irate: O

Individuals with known violent backgrounds: N/S

Extreme cold (below 32 degrees): N/S

Extreme heat (above 100 degrees): N/S

Communicable diseases: N/S

Moving mechanical parts: N/S

Fumes or airborne particles: N/S

Toxic or caustic chemicals, substances, or waste: N/S

Loud noises (85+ decibels): N/S

Blood Borne Pathogens: N/S

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

N/S =Never/Seldom O =Occasionally F/C = Frequently/Continuously

Demand:

Balancing on even or uneven surfaces/ground: N/S

Bending (forward or backward bending at the waist): F/C

Climbing up or down stairs, ladders, scaffolding and platforms: N/S

Crawling (moving about on hands and knees). Inspecting in confined spaces: N/S

Digging: N/S

Driving on sealed and unsealed roads: N/S

Grasping, gripping, holding, clasping with fingers or hands: F/C

Kneeling to work at low levels: N/S

Manual Dexterity (fine finger movements i.e., keyboard operating, writing): F/C

Lift/Carry/Move objects from one level/position to another (covered by the items below):

Up to 25 pounds: O

Push/Pull objects away from or towards the body: F/C

Reaching overhead (arms raised above the shoulder) or forward reaching (arms extended): N/S

Sitting in a seated position during the task performance: F/C

Standing in an upright position without movement: F/C

Walking considerable distances in the facility on multiple surfaces: O

Running considerable distances in the facility on multiple surfaces: N/S

GENERAL REQUIREMENTS AND DISCLAIMERS

Complies with P.A. 390, as amended, known as the State’s Emergency Management Act and the County’s Emergency Management resolution as well as all related plans, policies and procedures covered by those statutes.

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment amongst other possible accommodations.

The United Auto Workers Local 889 - Probate Court/Corporation Counsel bargaining unit represents this position. Therefore, there may be contract language which could require consideration in the selection process.