Senior Project Coordinator

Job Overview

A key enabler of Mainspring’s mission is the ability of its team to deliver solutions based on our linear generator technology that solve customer problems in the cross-section of resiliency and clean power generation. The focus of the Project Delivery department is to successfully execute complex projects that include all phases of development, from site due diligence, design engineering, permitting, procurement, construction, and commissioning to transition the project to Mainspring’s operations and maintenance team.

The role of Senior Project Coordinator is an important role with exposure to many of Mainspring’s key business operations and the opportunity to work in a dynamic and positive team environment.

Responsibilities

A Senior Project Coordinator will:

• Provide overall support to Project and Program Managers’ scope, contracting, schedule, budget, and quality control efforts
• Collect, process, and organize project data and documentation from various sources and stakeholders
• Review contracts and subcontractor agreements assembled by Project Delivery team members for alignment with established Mainspring business practices. Populate contract documents with all pertinent information for various parties
• Create and manage purchase order processes and new vendor onboarding
• Compile and maintain current Mainspring certificates of insurance for distribution to Customers
• Create project folders, template documents, and set up projects across various software applications
• Owner of equipment inventory, new equipment part creation, equipment purchasing and equipment logistics for specialized communications and site equipment
• Support project documentation for Quality Assurance and Quality Control
• Support the gathering of transition documentation from Sales, Project Delivery, and Operations and Maintenance
• Liaise with stakeholders in other Mainspring departments and disperse subject matter expertise

Qualifications

• Excellent communication skills and comfort interfacing across internal team members, multiple departments, and customers
• Ability to work cross functionally
• Experience with project coordination including document management, creating/maintaining logs, procurement, shipping / logistics, interfacing with engineering / construction teams, and supporting project managers
• Ability to utilize industry tools to track cost expenditures and budget allocations
• A strong understanding of contracting, procurement planning, and construction processes would be beneficial.
• Ability to travel to job sites 5% to 10% of the time
• Strong working knowledge of Microsoft Office software (Word, Excel, Project, PowerPoint), and Google workplace applications. As well, the ability to learn new software packages
• Experience using project/construction management software. Procore experience is a plus
• Strong written/verbal communication skills
• Strong organizational skills, and excellent attention to detail
• Proactive, diligent, and thorough
• Ability to handle large volumes of work and multi-task in a fast-paced environment