Purchasing Executive

Purchasing Executive

Manpower Malta is seeking to recruit a Purchasing Executive to join our client's team.

Reporting to the Purchasing Assistant Manager, the selected candidate will support the daily operations of the procurement function. The role involves preparing purchasing documentation, issuing orders, coordinating with suppliers, maintaining accurate records and supporting internal departments with procurement-related requests.

The ideal candidate will be organised, detail-oriented and capable of managing several purchasing activities while following established procedures and deadlines.

Responsibilities:

• Prepare and issue Requests for Quotations and Purchase Orders based on approved requests and stock replenishment requirements.
• Communicate with local and international suppliers regarding prices, product availability, lead times, confirmations and delivery updates.
• Monitor open orders, maintain accurate procurement records and update purchasing information within the ERP system.
• Coordinate with logistics, warehouse and internal departments to support timely deliveries and respond to procurement-related queries.
• Maintain complete procurement documentation while ensuring compliance with internal policies, approval procedures and audit requirements.

Key Requirements:

• Minimum of 2 years of experience in purchasing, procurement, administration or a similar operational role.
• MQF Level 4 qualification in Business Administration, Procurement or another relevant field.
• Good understanding of purchasing processes, supplier coordination and procurement documentation.
• Proficiency in Microsoft Excel, Word and Outlook; experience using ERP or procurement software is considered an advantage.
• Strong attention to detail, organisational ability, communication skills and the capacity to prioritise tasks in a dynamic environment.