Office Manager

About Marex

Marex Group plc (NASDAQ: MRX) is a diversified global financial services platform providing essential liquidity, market access and infrastructure services to clients across energy, commodities and financial markets. The group provides comprehensive breadth and depth of coverage across four core services: clearing, agency and execution, market making, and hedging and investment solutions. It has a leading franchise in many major metals, energy and agricultural products, with access to 60 exchanges. The group provides access to the world’s major commodity markets, covering a broad range of clients that include some of the largest commodity producers, consumers and traders, banks, hedge funds and asset managers. With more than 40 offices worldwide, the group has over 2,300 employees across Europe, Asia and the Americas.

For more information visit https://www.marex.com/

Department Description

Marex has unique access across markets with significant share globally both on and off exchange. The depth of knowledge amongst its teams and divisions provides its customers with clear advantage, and its technology-led service provides access to all major exchanges, order-flow management via screen, voice and DMA, plus award-winning data, insights and analytics.

Real Estate and Workplace, together with the Suppliers and Procurement Department has close ties with all the businesses and IT to ensure that Marex sources the right goods, services and data and maintains controls and permissions around distribution and apportions costs.

Role Summary

The Workplace Coordinators role for Real Estate & Workplace will provide workplace/facilities coordination across all sites in Spain to provide sufficient day-day facilities operations and preventative & planned maintenance for our sites. The position will require good working knowledge of office health & safety practices and would need to undertake and coordinate site operational projects and upgrades. You will be responsible for all ‘FM Soft Services’ including reception and guest services on site and general administration relating to the full operation of our offices.

Responsibilities

• Thorough understanding of facilities management operations primarily focused on ‘Soft Services’ along with a good understanding of building maintenance, and specialist operational requirements to facilitate a high class and modern built environment for our people
• Management of vendors and contracts for facilities related services, such as building maintenance, janitorial, amenities, plant service, catering, recycling/waste management, equipment maintenance, mail/post/shipping services, ergonomics and health and safety services locally.
• Implementation of building and site premises physical security
• The role may also require aspects of planning, programme co-ordination, management of alterations, building and space management change, layout and coordinating with the RE & Workplace technical team.
• Manage any local staff including reception, facilities coordinators that are within our agreed supervision remit
• Performs site inspections regularly to determine any corrective actions
• On site facilities sustainability programmes
• Contract management of facilities suppliers and vendors
• Ownership of the shipping and receiving process on site
• Provides input for annual operation budgets. Monitor spending working closely with finance support teams . Meet with vendors to review cost and services
• Work closely with our procurement teams for sourcing vendors and appropriate approvals sought
• Complete daily facilities requests
• Ownership of the helpdesk ticket process for the site(s)
• Building permit process and allocation
• Coordinating desk, team and office moves

All Staff:

• Ensuring compliance with the company’s regulatory requirements under the FCA, NFA, AMF, AFM, MAS
• Adhere to the operational risk framework for your role ensuring that all regulatory or company determined parameters are complied with
• Role model for demonstrating highest level standards of integrity and conduct and reflecting Company Values
• At all times complying with the FCA’s Code of Conduct
• To ensure that you are fully aware of and adhere to internal policies that relate to you, your role or any other activities for which you have any level of responsibility
• To report any breaches of policy to Compliance and/ or your supervisor as required
• To escalate risk events immediately
• To provide input to risk management processes, as required

Competencies:

• Excellent verbal and written communication skills
• A collaborative team player, approachable, self-efficient and influences a positive work environment
• Demonstrates curiosity
• Resilient in a challenging, fast-paced environment
• Excels at building relationships, networking and influencing others
• Strategic collaborator with insight and agility, able to anticipate future challenges, ensuring operational effectiveness

Skills and Experience:

• 2-3years min Facilities or similar administration experience in a corporate environment in REW, Finance or related field is preferred
• Self-motivated and knowledgeable of office operations
• A practical sense, attention to detail and ability to implement
• Problem solving skills along with the ability to communicate complex cocepts and change clearly
• Understanding of facilities management and building operations in the context of the wider business.
• Desired experience working in a regulated environment and knowledge of the risk and compliance requirements associated with this.

Conduct Rules

You must:

• Act with integrity
• Act with due skill, care and diligence
• Be open and cooperative with the FCA, the PRA and other regulators
• Pay due regard to the interests of customers and treat them fairly
• Observe proper standard of market conduct
• Act to deliver good outcomes for retail customers

Company Values

• Be collaborative - by working together across the organisation, we foster teamwork, can better respond to challenges and successfully deliver for our clients
• Act with integrity - we pride ourselves on our honesty and high ethical standards. We apply these values when working with all our clients, colleagues and other stakeholders
• Be adaptable and entrepreneurial - we embrace change as markets evolve to constantly increase our efficiency and create innovative solutions for our clients. We are interested in the world around us and inquisitive about understanding the challenges and opportunities our clients face.
• Be respectful - how we treat each other, and our clients says everything about who we are. We always act respectfully and treat people fairly in everything we do.
• Nurture talent - we aim to grow our own talent and make Marex the place ambitious, hardworking and talented people choose to build their career. This means giving and taking stretch opportunities, taking risks, and committing to career development and support - for ourselves, and our teams.

Marex is fully committed to being an inclusive employer and providing an inclusive and accessible recruitment process for all. We will provide reasonable adjustments to remove any disadvantage to you being considered for this role. We value the differences that a diverse workforce brings to the company. We welcome applications from candidates returning to the workforce. Also, Marex is committed to avoiding circumstances in which the appearance or possibility of conflicts of interest may exist within the hiring process.

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