Accounts Payable Associate

M&M Manufacturing

As a part of the global industrial organization Marmon Holdings-which is backed by Berkshire Hathaway-you’llbe doing things that matter, leading at every level, and winning a better way. We’recommitted to making a positive impact on the world, providing you with diverse learning and working opportunities, and fostering a culture where everyone’sempowered to be their best.

The Accounts Payable Associate supports daily accounts payable operations by processing vendor invoices, performing three-way matching, resolving discrepancies, and preparing payments. The role maintains vendor records, reconciles vendor statements and goods received not invoiced (GRNI) balances, responds to vendor inquiries, and supports month-end close and audits. Working under moderate supervision, it partners with purchasing, receiving, plants, and approvers to resolve exceptions and ensure compliance with accounting policies and internal controls. The position also improves AP processes using QAD, Nimbello, automation, and company-approved AI tools.

Essential Duties & Responsibilities

Invoice processing

· Perform three-way match of POs, receipts, and invoices; resolve price, quantity, and receipt discrepancies.

· Process non-PO invoices, verify GL and cost center coding, and route for approval in Nimbello.

· Enter and post invoices and credit memos in QAD accurately and on time.

· Identify and prevent duplicate invoices and payments.

· Process freight, utility, raw material, and MRO invoices across plants.

GRNI and reconciliation

· Reconcile GRNI balances; research aged receipts, missing invoices, and receipt errors.

· Work with purchasing and receiving to correct receipts and close open PO lines.

· Reconcile vendor statements and resolve past-due items and open credits.

· Support month-end close, including AP accruals, sub-ledger reconciliation, and aging reports.

Vendor and stakeholder support

· Respond promptly to vendor invoice and payment inquiries.

· Partner with purchasing, receiving, plants, and approvers to resolve holds and exceptions.

· Escalate recurring issues and recommend root-cause fixes.

Payments, vendor records, and compliance

· Assist with ACH, check, and wire payments in accordance with established approval and segregation-of-duties controls.

· Maintain vendor master records, including W-9s and banking changes, using established independent verification, approval, and segregation-of-duties controls.

· Support 1099 reporting, sales and use tax review, and audit requests.

· Follow internal controls and keep records audit-ready.

Process improvement and AI

· Use company-approved AI tools to support research, invoice review, correspondence, and reporting while complying with information-security, data-privacy, and confidentiality requirements. Do not enter confidential financial, banking, employee, vendor, or company information into unapproved tools.

· Identify manual AP steps and propose automation, including better use of Nimbello.

· Test company-approved tools, share effective practices with the team, and follow applicable information-security and data-privacy requirements.

· Perform other duties as assigned.

Qualifications

Required Qualifications

· High school diploma or equivalent.

· 2+ years of AP or general accounting experience.

· Experience with an ERP or accounting system (e.g., QAD, SAP, or Oracle).

· Working knowledge of three-way match and PO-based purchasing.

· Proficiency in Excel (lookups, pivot tables, formulas) and Outlook.

· Familiarity with AI tools (e.g., ChatGPT, Claude, Copilot) and willingness to use them in daily work.

· Strong attention to detail and accuracy with high transaction volumes.

· Clear, professional written and verbal communication.

Preferred Qualifications

· Associate's or bachelor's degree in accounting, finance, or business.

· Accounts payable experience in a manufacturing or distribution company.

· Experience with QAD and/or Nimbello or another AP automation platform (e.g., Coupa, Tipalti, Bill.com, or Stampli).

· Experience reconciling GRNI or received-not-invoiced accounts.

· Bilingual in English and Spanish.

Key Competencies & Skills:

• Accuracy: catches errors before they post and double-checks work under deadline pressure.
• Problem solving: traces an exception to its root cause rather than just clearing it.
• Ownership: follows issues through to resolution and keeps stakeholders informed.
• Organization: prioritizes a high-volume queue and meets payment and close deadlines.
• Adaptability: embraces new systems, automation, and AI-enabled ways of working.
• Discretion: handles vendor banking and company financial information confidentially.

• Job Knowledge: Understands the job objectives, duties, and responsibilities.

• Quality of Work: Delivers accurate, thorough, dependable work on time with little supervision.

• Reliability/Dependability: Consistently meets commitments, follows instructions precisely, and manages time and workload effectively.

• Communication Skills: Written and oral communications are clear, organized, and effective. Listens and comprehends well. Communicates with suitable tone, clarity, and timeliness.

• Initiative and Decision Making: A self-starter who proposes improvements, works through difficulties independently, and makes well-reasoned decisions.

• Collaboration and Teamwork: Builds positive working relationships, treats colleagues with respect and courtesy, and contributes to team goals.

• Technical Knowledge: Applies the methods and techniques the work requires and keeps skills current.

• Systems Proficiency: Effectively uses ERP, AP automation, Microsoft Office, and related systems to process transactions, maintain accurate records, and support efficient accounts payable operations.

Following receipt of a conditional offer of employment, candidates will be required to complete additional job-related screening processesas permitted or required by applicable law.

We are an equal opportunity employer, and all applicants will be considered for employment without attention to their membership in any protected class. If you require any reasonable accommodation to complete your application or any part of the recruiting process, please email your request to [email protected], and please be sure to include the title and the location of the position for which you are applying.