Legal Practice Assistant (Transactions)
Overview
Mayer Brown is an international law firm positioned to represent the world’s major corporations, funds, and financial institutions in their most important and complex transactions and disputes. We are recognized by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do.We are a collegial, collaborative firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realize their greatest potential all while supporting the Firm’s client service principles of excellence, strategic partnership, commercial instinct, integrated strengths, innovation, and collaboration across our international firm.
If you thrive in a collaborative environment that values exceptional client service, initiative, professionalism, responsiveness, and adaptability, we invite you to consider joining our Secretarial department in our Los Angeles office as a Legal Practice Assistant.
Under the general supervision of assigned attorneys and/or supervisor, the Legal Practice Assistant performs complex and specialized secretarial support.
Responsibilities
Essential Functions:
- Responsible for working knowledge of secretary functions, including but not limited to: telephone and voicemail procedures; operation of photocopy equipment; e-fax software and procedures; DTE software and timekeeping procedures; E-mail procedures; Messenger/UPS/FedEx and other courier services(s) forms and procedures; filing, LegalKey and other Records Center procedures
- Performs input and/or revision of documents in accordance with author’s instructions, utilizing Firm equipment and software in compliance with Firm standards and procedures
- Responsible for preparing letters and memos; accurately proofreads work product; photocopies, assembles and distributes prepared materials as requested; red-lines, e-mails or processes documents in accordance with author’s request; converts and formats documents using Word styles; repairs corrupt documents using DocX Tools
- Provides support to attorneys and handles specific projects
- Works with the billing analysts in Los Angeles to complete the billing process; coordinate the processes of preparing client bills accurately and in a timely manner
- Responsible for travel arrangement and coordinates with the Firm’s Travel Department
- Responsible for working knowledge of Firm and/or department sponsored equipment and software. These include, but not necessarily limited to: scanning software; E-Fax software and procedures; iManage, Word 2016 and related software; Best Authority; expense reports and Chrome River procedures
- Utilize firm resources to assure that all work is completed in a timely manner
- Performs personal timekeeping, attendance (time clock stamp) and prepares timecard for timely submission
- Provides overtime coverage on occasion as required
- Performs other duties as assigned or required to meet Firm goals and objectives
Qualifications, Experience and Personal Attributes
Education/Training/Certifications:
- High school diploma required; college degree preferred
Professional Experience:
- 5 years of experience as a secretary in a legal environment
Technical Skills:
- Proficiency in Microsoft Office products, iManage management system, LegalKey
- Ability to learn new software specific to the needs of the assignments
- Typing of 65 WPM preferred
Performance Traits:
- Excellent grammar, punctuation and spelling skills required
- Possess excellent communication and organization skills with ability to multi-task
- Work in a team environment and effectively support the attorney and support staff with minimal supervision
- Ability to work independently and anticipate tasks to be completed and perform them, as applicable
- Promote professionalism at all times
- Strong written and verbal communication skills, able to communicate effectively and in a professional manner with all levels of the Firm and outside vendors
- Ability to work in a diverse team environment and effectively support the demanding needs of the Firm
- Ability to work under pressure, meet deadlines with shifting priorities
- Must be a self-starter with a high level of initiative
- Strong customer service skills, able to anticipate needs
- Strong attention to detail, organizational skills and the ability to handle multiple projects
- Maintains confidentiality and exercises discretion
- Exercises solid strategic thinking and problem-solving skills
Physical Requirements:
- May require occasional lifting of up to 20 lbs.
This description is not exhaustive, and the Firm may modify it at any time at its sole discretion; nothing herein creates an employment contract or alters the at-will nature of employment.
We offer competitive compensation and comprehensive benefits, including medical/dental/vision/life/and AD&D insurance, 401(k) savings plan, back-up childcare and eldercare, generous paid time off (PTO), as well as opportunities for professional development and growth.
We are committed to providing equal opportunity and reasonable accommodations to applicants and employees with disabilities and disabled veterans. To request an accommodation related to the application process or interview, please email [email protected]. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.
Mayer Brown works with select external search firms that have been vetted against our standards. Firms without a contract or agreement with Mayer Brown are not authorized to represent that they are working with the Firm, nor are they entitled to placement fees. Mayer Brown does not accept unsolicited CVs from external recruiters. Submission of an unsolicited CV to Mayer Brown or any of its Partners or employees will not establish any right of priority for the submitting agency.
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