Associate Procurement Specialist

Job Overview:

Responsible for basic purchasing of Corporate (indirect) materials and services at the best cost to MDR using procurement processes that maintain consistency with schedule requirements. Perform procurement management including - strategic sourcing, source IT Services (software & hardware), Facility management, category management, supplier relationship management, contract performance, and risk management.

Key Tasks and Responsibilities:

• Execution of End to End PO Cycle for IT Service / equipment procurement as single point contact
• Management System will be preferrable
• Exposure contractual agreements, negotiating commercial terms and service level agreements covering various spend categories
• Develop relationships with suppliers
• Having knowledge of Terms and Conditions of Purchase and apply these T&C’s
• Selection of potential suppliers, preparation and obtaining approval of bidder’s lists
• Preparation of inquiries and obtaining of quotations
• Prepare and discuss commercial minutes of meetings with suppliers
• Reviewing the technical evaluation with the concerned technical expert / User
• Negotiations with potential suppliers
• Organize and lead meetings with (potential) suppliers
• Prepare commercial bid tabulations and obtain approval
• Place and administer purchase orders and purchase order supplements
• Maintain knowledge of the international market
• Ability to assess, prepare and execute Software category strategy to drive cost out/Process Improvement initiatives
• Proficiency in Microsoft Office and purchasing software
• Excellent communication skills, both written and verbal
• Strong critical thinking and negotiation skills
• Strong planning and organizational skills
• Ability to work independently
• Co-ordinate with finance to facilitate supplier’s payment
• COMODITY/SERVICES HANDLED
  • All Global IT Procurement (Hardware/ Software)
  • Corporate Facility procurement
  • Frame Agreements (Facility / IT Services & Misc. services / procurement)
  • Renewal (All MSA/ Software/ Licenses)

Essential Qualifications and Education:

• Graduate in any discipline with Procurement experience
• Certification in Procurement would be an advantage but is not mandatory
• Should have minimum 3 - 5 years of experience in IT procurement (IT Services, Software Licenses, & Subcontracting, IT Hardware)
• Good knowledge of procurement function / processes
• Working knowledge of Procurement system, preferably Oracle and JDE
• Should have good interpersonal/persuasion skills to bring about consensus between different teams
• Preference would be given to a person who has prior experience in dealing with major Service Providers like Microsoft, Hexagon, Aveva, Microsoft, Dell etc.
• Prior experience in PO Placement in ERP Platform like Oracle, SAP, JDE, Document