Administrative Clerk

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Position Summary:

ReportingtotheManager,SharedServicesUnit,HumanResources,theincumbentgreetsvisitorsandstudentclientele.Theincumbentprovidesinformationregardinguniversityactivitiesandadministrativeservices,answerstelephoneinquiries,processesmail,photocopies,assembles,andfilesdocuments,andpreparesvariousdocuments.

Primary Responsibilities:

• Coordinates data entry and record keeping for an area. Verifies and codes information, ensuring its accuracy and completeness. Identifies and corrects errors.
• Ensures compliance with production schedules and deadlines. Ensures confidentiality of information. 3. Greets student clientele and visitors. Provides information concerning University activities and administrative services. Produces I.D. cards.
• Receives, screens and places telephone calls. Notes and transmits messages.
• Receives and distributes mail. Gathers and sends mail. Completes procedures specific to courier services.
• Files documents according to the filing system in effect. Verifies and completes data on forms, lists and statements of account according to precise instructions.
• Prepares orders to replenish office supplies.

Other Qualifying Skills and/or Abilities

• DEP (Secretarial/Office Systems)

• Two (2) years related experience

• Pleasant demeanor in person, on the phone and in writing

• Demonstrated ability to communicate in both English and French, spoken and written.

• Demonstrated organization skills and ability to multi-task during peak periods and manage shifting priorities.

• Proficient using Microsoft Office suite while also able to learn new systems.

As one of Montreal's Top Employers, here is what we offer:

• Competitive benefits package (Health, Dental, Life Insurance)
• Defined contribution pension plan (with employer contribution up to 10%)
• Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
• Competitive vacation policy
• Two (2) personal days
• Two (2) floating holidays
• Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
• Paid time off over the December holiday period
• Tuition waiver for regular employees and their dependents
• Up to two (2) days of remote work per week where the position permits

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.

Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level #2 on a scale of 0-4.

For a definition of our language proficiency levels, please click here.

Minimum Education and Experience:

Annual Salary:

Job Profile:

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Supervisor:

Position End Date (If applicable):

Deadline to Apply:

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [email protected].