Senior Tender and Contracts Specialist

Careers that change lives start here. Medtronic is a global leader in healthcare technology with a Mission to alleviate pain, restore health, and extend life. Our 95,000 employees work across more than 150 countries to put patients first - developing innovative medical technologies that improve the lives of 72+ million patients each year. Your unique talents will help shape the future of healthcare while building a career grounded in purpose, growth, and impact.

A Day in the Life

The role of the Senior Tender & Contract Specialist at Medtronic involves working across all Operating Units in regard to the effective coordination of tender submissions and contract negotiations in addition to management of the customer supply contract lifecycle.

You will manage a portfolio of customers in these areas across the public and private healthcare sectors within ANZ. The role requires direct contact with these external stakeholders providing the face of Medtronic in the areas of tender and contract management.

Responsibilities may include the following and other duties may be assigned.

Tender Management:

• Manage the identification, preparation, coordination, and submission of all tender responses

• Provide commercial guidance regarding customer procurement activities to support OU bid/no bid decisions

• Manage the coordination & consolidation of all clarification and negotiation requests

• Attend customer meetings as required

• Manage the coordination and outcome of the post tender process for respective regions - including following up unsuccessful tenders

• Package tender documents for timely submission to tender boards as required in both hard and soft formats

• Create and maintain a central database of company information needed to successfully complete and submit a tender

• Provide visibility, guidance, and communication to Sales, Marketing, and other functions involved in a tender submission

• Develop and maintain a continuous communication channel with Sales, Marketing, and customer procurement departments in order to proactively position the contract management function to meet future business needs.

• Operate as a backup for other team members in case of absences

• Attend customer meetings and business review meetings, and facilitate them with internal teams

Contract Review & Management:

• Preparation, co-ordination and review of all contract and customer agreements, extensions and variations.

• Liaise with legal department, functions & internal stakeholders for any terms and conditions in conflict with Medtronic standard terms and conditions

• Execute variations accurately and within agreed upon timeframes.

• Provide pro-active support to Sales and Marketing through contract activity reports, expiration notifications, and other contract information as required.

• Maintain the contract log in to our contracts repository, ensuring records are complete and up to date

• Maintain and update internal trackers on a regular basis

Other

• Ensure that all quality requirements and objectives are achieved

• Participate in projects as required, to improve systems and processes for tender and contract management activities, reviews and maintenance.

• Continuous education on changing market conditions and customer requirements.

• Exhibiting behaviours aligned to the Medtronic Mindset standards.

• Observe health & safety policies & procedures and take all reasonable care that actions or omissions do not impact on the health & safety of others.

• Work within and actively promote the Medtronic mission, corporate strategies, policies, procedures and Business Conduct Standards.

Required Knowledge and Experience:

• Degree in Business Administration, Law, or any contract-related discipline.

• Vendavo application knowledge and experience (Preferred).

• Proficient in MS Office applications, especially Word and Excel

• Hands-on experience with CLM (Contract Lifecycle Management) software preferred

• 3-5+ years in a “Tender Specialist” or “Tenders & Contracts Specialist/Analyst” role within a medical or highly regulated industry preferred.

• Highly effective interpersonal skills with the ability to build credible working relationships with customers and employees

• Excellent attention to detail and strong analytical skills

• Excellent written and oral communication

• Proven problem solving and decision-making skills and ability to work under pressure

• Strong commercial acumen

• Strategic Agility

• Effective organisational and time management skills

• Ability to multi task and manage complexity

Physical Job Requirements

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position.

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Apply only through official Medtronic channels. All legitimate Medtronic recruiting communications come from approved Medtronic platforms and official @medtronic.com email addresses.

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If you have any questions, concerns regarding the authenticity of a communication alleged to have been made by or on behalf of Medtronic, please contact us immediately at [email protected].

Benefits & Compensation

Medtronic offers a competitive Salary and flexible Benefits Package

A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create.We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.