Senior Administrative Coordinator

Job Description

Senior Administrative Coordinator

The Senior Administrative Coordinator will support managers and their teams within Data Integration & Automation hub.

Job responsibilities require coordination of multiple tasks to complete work assignments, which include analytical thinking, organization skills, independent judgement, creativity, and problem-solving skills.

This position also requires strong communication skills for effective interaction with administrative colleagues, company executives and internal/external clients/vendors both on-site and remotely to maintain overall workflow.

Primary responsibilities include, but are not limited to:

• Conduct general secretarial/clerical duties and support overall office arrangements

• Support managers and team with variety of regular tasks and initiatives on daily basis

• Organize and plan variety of visitors’ agendas; receive guests, provide guidance, and coordinate inquiries

• Organize team’s meetings, trainings, and other events; help with overall preparation and contact with involved vendors

• Organize complex international travel arrangements and manage expense reports

• Support finance systems management as per management request

• Communicate at a high level to effectively interact with company executives and their administrative/executive assistants and internal/external clients

• Organize archiving activities as needed, including external vendor document management

• Manage a correspondence of the department and coordinate an appropriate movement of documents and information

Qualifications:

The individual must possess strong communication and people (social) skills; have some experience with event planning/coordination and general office arrangements:

• Fluency in English (spoken and written, B2 level minimum)

• University degree preferred

• Minimum of 1 year of administrative experience (international company would be an advantage); experience of dealing with different time zones is a plus

• Proficiency in computer skills (MS Office applications)

• Experience with international travel organization would be an advantage

• Ability to handle and effectively prioritize many simultaneous assignments

• Accuracy and attention to detail in all aspects of work

• Responsive and solution-oriented attitude

• Good organizational and communication skills (both in Polish and English) with the ability to foster good relationships with staff

• Flexible and mature attitude with the ability to work unsupervised

• High reliability, integrity, and confidentiality in handling jobs

We are offering:

• Independent work in an international team in a company with an established position on the market

• Employment based on a permanent employment contract with a rich package of benefits

Additional location(s) Compensation Information:

Required Skills:

Preferred Skills:

Current Employees apply HERE

Current Contingent Workers apply HERE

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Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

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