Accounts Payable Analyst

Position Summary

As an Accounts Payable (AP) Analyst, you will play a key role in vendor management, including setting up vendors and clients on EFT, processing invoices, and monitoring outstanding accounts payable responsibilities.

The ideal candidate will possess strong analytical skills, excellent communication capabilities, and a proactive approach to ensure the accuracy and timeliness of banking information. They will be responsible for maintaining positive relationships with vendors and collaborating with a high-performing team to execute smooth weekly payment runs, all while ensuring compliance with company policies.

Key Responsibilities:

• Vendor Analysis: Monitor outstanding AP invoices, statement of accounts, and ensure timely payments in accordance with vendor terms.
• Payment Operations: Ensure invoices are processed with the correct coding and approval to help support the weekly payment processing activities.
• EFT setups:
  • Setting up vendors on EFT and/or ensuring their existing EFT information in the system is accurate and up to date.
  • Perform penny testing for vendors that have new EFT information, ensuring that the new banking information is correct before processing future transactions.
  • Account Reconciliation: Investigate and resolve invoice discrepancies, payment disputes, or billing errors in collaboration with internal departments and vendors.
  • Vendor Communication: Maintain positive vendor relationships by providing timely updates on payment status, and handling administrative tasks related to vendor setup and maintenance.
  • Additional tasks:
    • Maintain safeguards of confidential company information.
    • Partner with operations and management to ensure departmental workflow efficiencies, and adherence to internal controls, policies, and procedures.
    • Provides continuous feedback to management, while making recommendations for corrective action and process improvement opportunities.
    • Other duties and special projects as requested.

Qualifications:

• Bachelor’s Degree in Business, Accounting, Finance, or a related field.
• Two (2) to Three (3) years in AP or similar role. Experience with utilities preferred but not required.
• Strong Excel skills (e.g. pivot tables, VLOOKUPs, formulas)
• General Accounting Knowledge
• Familiarity with ERP systems (Microsoft Dynamics) is preferred
• Knowledge of the procure-to-pay (P2P) cycle
• Familiarity with invoice processing, 3-way matching, and payment terms
• Ability to reconcile accounts and identify discrepancies
• Detail-oriented with strong problem-solving ability
• Ability to handle high volumes of transactions and meet deadlines
• Strong time management and multitasking abilities
• Clear verbal and written communication
• Ability to work collaboratively with vendors, internal departments, and team members