Project Manager

Job Title

Project Manager

Department

Planning, Architecture and Engineering

Worker Type

Regular

Pay Type

Salary

Position Salary Minimum

$80,000

Position Salary Maximum

$95,000

Salary will be commensurate with the level of the position, education, and experience.

Scheduled Weekly Hours

40

Benefit Eligible

Yes

Screening Date

2026-03-23

Job Description Summary

Position is responsible for coordinating all phases of institutional projects, both new work and renovation of existing facilities, grounds and related infrastructure. Requires coordination with various University departments and committees, the Ohio Facilities Construction Commission, other State agencies, Associate Architects, Landscape Architects, Consulting Engineers and construction firms.

Job Description

Essential Duties:

• Overall project management responsibilities for assigned projects of various sizes and types from initiation through project closeout with a focus on managing multiple smaller interior and exterior projects. Duties include initial planning, scope of work determination, cost estimate reviews, competitive bidding, contractor negotiations, cost control, work inspections, scheduling, work coordination, move planning and management, project close out, and post occupancy follow up. Coordination with department representatives and review of documents for compliance with University Standards are also required and in compliance with the PFD’s Project Manager’s Manual.
• Project Planning - Meet with departments to determine needs and project feasibility.
• Scope of Work Determination - Develop an accurate scope of work, to include carpentry, electrical, HVAC, plumbing, fire alarm, Building Automation, interior design and systems furniture, landscape and hardscape restoration and related for a complete scope determination.
• Project Oversight - Oversight for job costs, including change orders; prepares project status reports, reviews requests for payment by consulting A/E’s and contractors, control payment by valuation of completed work. Work with university procurement office to procure consultants, contractors, vendors through the appropriate selection/bidding process. Oversight for project schedule, from initiation through user move-in and project closeout.
• Work Coordination - Responsible for coordination between various trades, suppliers, and end users to ensure timely and proper completion of project.
• Project Close Out - Inspection of contractor work to ensure compliance with all project requirements, follow up to be sure contractor completes all final inspection work tasks, and to ensure submission of accurate record drawings and operations and maintenance manuals; conduct post occupancy interviews.
• Consultant Interaction - Interviews and assists with selection of design professionals, to include architects, landscape architects and engineers; oversees design work thru all stages.
• Assists in the development and implementation of Planning and Construction Goals and Objectives, develops and pursues personal goals and objectives that are in alignment with and supportive of Divisional goals.
• Supports Divisional LEAN continuous improvement efforts, sustainability initiatives, customer service philosophy, and productivity expectations with a focus on: effective and efficient space planning with flexible and highly utilized space use solutions for the University.

Minimum Qualifications:

(Minimum of five years of experience as a full-time construction project manager for an owner, construction company or architect/engineering firm) or

(Bachelor’s degrees in construction, architecture, or engineering, plus a minimum of three years full time relevant experience)

Preferred Qualifications:

Computer proficiency with MS project or similar CPM scheduling is preferred. Experience with project management software (e.g. eBuilder, Procore, OAKS CI) is preferred. Experience with computer aided drawing/editing/commenting software (e.g. Bluebeam, AutoCAD) is preferred.

Additional Position Information (if applicable)

Required Knowledge Skills and Abilities:

This position requires an understanding of common commercial and institutional construction techniques, practices, means and methods; must be knowledgeable about building codes relating to various construction disciplines; understanding of skilled trade work is also required. Ability to read, interpret and understand drawings, specifications, design details and technical submittals is required as is attention to detail with ability to maintain complete records of construction activities and costs with strong organization skills. The position requires ability to handle multiple tasks and projects simultaneously and must be able to prioritize and make appropriate decisions that are in the best interest of the University and are consistent with the objectives of the Department.

Information and directions are primarily given verbally. The position requires competency with online communication (email, texting, and virtual meetings) as well as computer proficiency with word processing and spreadsheets. The coordination and review of work are the responsibility of the incumbent. All duties are performed within the scope of the goals of the Department / University.

Position requires dealing with a wide range of complex professional, technical and project manager related tasks where frequent independent interpretation and decision is required. Position directly affects the effectiveness of the Physical Facilities Department and the University community.

Position requires face-to-face, telephone and written communications with all levels of the University community and a wide spectrum of outside agencies, schools and vendors. These communications will range from a simple exchange of information to requests for assistance or service, to more complicated inquiries related to proposed work or work in progress. The ability to develop, encourage and promote ongoing positive customer relations is essential to effective job performance.

Required Application Documents

resume/CV

Special Instructions (if applicable)

None

Additional Information

A criminal background check is required. All campuses are smoke- and tobacco-free campuses.

This organization participates in E-Verify.

Remote Work

For positions that are approved for remote work: Remote work is not a right, it is a work arrangement that can be modified or revoked by Miami University at any time for any reason, including the convenience of the University.

Reasonable Accommodations

Requests for reasonable accommodations for disabilities related to employment should be directed to [email protected] or 513-529-3560. Questions and follow-ups regarding requests should also be directed here.

Miami University Values Statement

Miami University is a scholarly community whose members believe that a liberal education is grounded in qualities of character as well as of intellect. We respect the dignity of other persons, the rights and property of others, and the right of others to hold and express disparate beliefs. We believe in honesty, integrity, and the importance of moral conduct. We defend the freedom of inquiry that is the heart of learning and combine that freedom with the exercise of judgment and the acceptance of personal responsibility.

For more information on Miami University’s mission and core values, please visit the Mission and Core Values webpage.

Equal Opportunity/AffirmativeAction Statement

Miami University, an Equal Opportunity/AffirmativeAction employer, encourages applications from protected veterans and individuals with disabilities. Miami University prohibits harassment, discrimination and retaliation on the basis of age (40 years or older), color, disability, gender identity or expression, genetic information, military status, national origin (ancestry), pregnancy, race, religion, sex/gender, status as a parent or foster parent, sexual orientation, or protected veteran status in its application and admission processes, educational programs and activities, facilities, programs or employment practices. Requests for reasonable accommodations for disabilities related to employment should be directed to [email protected] or 513-529-3560.

Clery Act

As part of the University’s commitment to maintaining a healthy and safe living, learning, and working environment, we encourage you to read Miami University’s Annual Security & Fire Safety Report at: http://www.MiamiOH.edu/campus-safety/annual-report/index.html, which contains information about campus safety, crime statistics, and our drug and alcohol abuse and prevention program designed to prevent the unlawful possession, use, and distribution of drugs and alcohol on campus and at university events and activities. This report also contains information on programs and policies designed to prevent and address sexual violence, domestic violence, dating violence, and stalking. Each year, email notification of this website is made to all faculty, staff, and enrolled students. Written notification is also provided to prospective students and employees. Hard copies of the Annual Security & Fire Safety Report may be obtained from the Miami University Police Department at 513-529-2223.

Labor Law Posters for Applicants

Please visit our Labor Law Posters webpage to access all relevant and applicable labor law information.