Facilities Administrator

Provide administrative support to the Facilities Management team, delivering a professional front-line enquiry service to staff, visitors, contractors, and external suppliers. Coordinate maintenance requests, manage Facilities and Health and Safety records and support contractor activities and be the administrative link between the H & S consultant and the College.

Main Responsibilities and Duties:

The role is responsible for maintaining accurate facilities and Health and Safety records, databases, asset registers, service contracts and compliance documentation. This includes raising purchase orders, processing invoices, monitoring departmental expenditure against budgets, managing the ordering and distribution of office supplies and equipment, and reconciling credit card transactions. The postholder will also support the coordination and administration of planned preventative maintenance (PPM) activities, statutory inspections and vehicle fleet management, ensuring servicing, MOTs and other compliance requirements are met.

The role will support Health and Safety Consultants with room audits, ensuring relevant documentation, including risk assessments and COSHH information, is in place and that actions identified are followed up with responsible managers. The postholder will also collate monthly Health and Safety data, particularly accidents, incidents and near misses, assisting with follow-up actions and communicating lessons learned to relevant stakeholders. Throughout all responsibilities, the postholder will promote excellent customer service and contribute to maintaining a safe, efficient and well-managed working environment.

To see full details, please view the attached Job Description.

Application Requirements

To ensure compliance with safeguarding guidelines, all applicants must complete the application form in full. This includes providing:

• A full employment history from the time you left full-time education, with details of any gaps in employment explained.
• Information on all relevant education and qualifications.

Please note, incomplete applications will not be considered. Your co-operation helps us maintain the highest standards of safety and care for children and young people.

Benefits

Click here to view MidKent College benefits.