Project Management - Project Manager

Position Summary 

The Project Manager (PM) is primarily responsible for providing project management support on a variety of projects.  The PM will assist in developing relationships with a portfolio of clients and project stakeholders to develop an understanding of the business requirements and objectives of all assigned projects.  This is a hybrid role with 3 days a week onsite

Essential Functions and Responsibilities

Primary client contact. Provides direct oversight and drives deliverables for all location-based clients.

Manage projects to support the development and commercialization of cellular therapies through customized services such as product development, technology transfer, validation, product manufacturing, distribution, storage and transportation.

Monitor assigned projects to ensure that projects are delivered on-time, within scope and within budget ("Triple Constraints").

Prepare presentation materials and facilitate project team meetings internally as well as with clients; communicate individual roles, project expectations, and ensure that all project team members have the tools required to perform effectively.

Organize and lead all project & client communications/meetings, including recording meeting minutes, tracking action items, preparing meeting agendas, coordinating client and internal team activities and disseminating project information.

Assist in the definition of project scope and objectives, involving all project stakeholders and ensuring technical feasibility.

Manage multiple cross-functional project teams simultaneously and reporting project status to Executive Management and Functional Leaders.

Ensure team members understand project objectives, specifications, deliverables, timelines and tasks through ongoing clear, concise communication & motivation of project team members.

Manage changes to the project scope, project schedule and project budget using appropriate verification techniques.

Create client-facing documents for the project's requirements; Gantt charts, project charters, communication plans, governance plans, dashboards, various memos.

Develop detailed project plans (Gantt charts) that ensure optimal quality and feasible schedule for all functional groups.

Track and manage project schedule/critical path activities, status reporting, and resource plan development to ensure projects are completed on time, on-schedule and within budget

Create and maintain a comprehensive project-related documentation repository (i.e., SharePoint).

Analyze projects to identify all risks and prepare risk mitigation strategies.

Monitor projects on an ongoing basis; evaluating progress and quality, adherence to scope, timelines, budget, managing issue resolution, and taking corrective action as necessary.

Manage project resources efficiently and assist internal teams to accommodate all requests from project team members.

Document all records of issues in projects and monitor projects to ensure alignment to all project goals; identify all potential issues and assist in resolution.

Create, track and trend KPI metrics and communicate metric results and project summaries to executive management

Continuously develop additional tools and refine processes to facilitate project performance.

Work closely with site Operations and Quality management to manage and prioritize the production schedule as it relates client deliverables and deadlines.

Perform other Project Management-related duties as assigned.

Leadership Responsibility

This job has no supervisory responsibilities.  However, the Project Manager will be required to assist in the development of and training of Associate Project Managers.

Knowledge, Skills & Ability

Strong business acumen.  Ability to transfer contracted services into coherent project deliverables.

Relevant IT skills (able to work with Visio, Microsoft Project, PowerPoint and Excel)

Ability to think strategically and tactically (detail-oriented)

Strong collaborative and influencing skills, and ability to work well in a cross-functional, matrixed environment

Analytical and problem-solving skills

Strong written and oral communication skills

Continuous improvement mindset

Meeting management/ facilitation skills / teamwork and team building skills

Ability to multi-task and manage multiple projects

Flexible and able to adapt to company growth and evolving responsibilities

Education & Experience

Bachelor's degree (Biology, Biotechnology, Bioengineering, Chemical Engineering preferred) from an accredited college/university.

Minimum 3+ years relevant experience as a project manager leading multi-disciplinary project teams.

Minimum 2+ years of account management experience.

Minimum 2+ years of leadership experience or equivalent combination of management experience is preferred

Relevant experience in biotechnology, life sciences, pharmaceutical or medically related field is essential.

Proficiency in project management principles, practices, and tools such as MS Project (Gantt charts) is required

Project Management Professional (PMP) certification is a plus

Experience with the preparation of reports and/or presentations/communications via presentation tools such as PowerPoint, Project Dashboards and written reports

Good understanding of what drives resource requirements.

Experience in successfully coordinating across several complex functions to ensure comprehensive and consistent planning.

Quality Requirements 

Ensure compliance with all FDA and Worldwide Quality & Compliance regulations in all aspects of your work.

Adhere to established procedures and protocols, prioritize continuous training and skill development, and uphold the highest standards of data integrity to ensure accuracy, compliance, and operational excellence.

Attend all required Quality & Compliance training at the specified interval.