Payroll Specialist

At Mindboxwe connect top IT talents with technology projects for leading enterprises across Europe.

We are looking for an experienced Payroll Transformation Specialist to support our large-scale payroll transition project to a new vendor and updated processes. This role involves participating in data migration, go-live, and hypercare activities, ensuring seamless payroll operations during and after the transition.

You will collaborate closely with external payroll providers, internal stakeholders, and regulatory teams to maintain accurate, compliant, and efficient payroll delivery across multiple stages of transformation.

Sounds like your kind of challenge?

Responsibilities

• B2B cooperation model
• Contract duration: Until 31.12.2026 (possible extension depending on project progress)
• Hybrid work setup - remote days available depending on the client’s arrangements - 1 or 2 days a week from the office in Wrocław
• Collaborative team culture - work alongside experienced professionals eager to share knowledge
• Continuous development - access to training platforms and growth opportunities
• Comprehensive benefits - including Interpolska Health Care, Multisport card, Warta Insurance, and more
• High quality equipment - laptop and essential software provided

Requirements

• Support payroll transformation activities: data migration, go-live planning, and hypercare support
• Partner with payroll vendor to ensure accurate and timely payroll execution
• Investigate and resolve payroll discrepancies with internal teams and vendor counterparts
• Validate payroll inputs and reconciliations according to defined checklists
• Prepare, review, and analyze regular and ad-hoc payroll reports for management and compliance
• Maintain audit-ready payroll documentation and controls aligned with regulatory standards
• Assist with internal and external audits, delivering accurate data, reports, and supporting evidence
• Identify and drive process improvements to enhance accuracy and operational efficiency
• Handle complex payroll inquiries from employees, vendors, and internal stakeholders promptly

Note:Detailed project information will be shared during the recruitment process.

Benefits

• Proven experience in payroll operations or payroll transition projects within a multinational or SSC environment
• Strong understanding of payroll compliance best practices, controls, and audit requirements
• Ability to collaborate effectively with vendors and cross-functional teams
• Advanced skills in payroll validation, reconciliations, and reporting
• Excellent analytical problem-solving abilities combined with attention to detail
• Very fluent English (verbal and written); ability to communicate with global teams
• Strong organizational and self-management skills for working in a project-driven environment

Nice to Have

• Familiarity with HRIS systems, payroll software, or cloud-based payroll platforms
• Previous involvement in major payroll vendor transitions or transformations
• Continuous improvement mindset and demonstrated ability to optimize payroll processes

Joining this project you’llbecome part of Mindbox - a tech-driven company where consulting, engineering, and talent meet to build meaningful digital solutions. We’llback you up every step of the way, accelerate your development, and ensure your skills make a difference.