Finance & Accounts Executive

Job Description - Senior Executive / Assistant Manager - Accounts Payable & Taxation

Position

Senior Executive / Assistant Manager - Accounts Payable & Taxation

Department

Finance

Reporting To

Manager - Accounts Payable / Director - Finance & Legal

Role Summary

The Senior Executive - Accounts Payable & Taxation will be responsible for managing the end-to-end accounts payable process while ensuring compliance with Indian direct and indirect tax regulations. The role requires strong accounting knowledge, expertise in GST, TDS, and Income-tax compliances, and the ability to work in a fast-paced environment with multiple stakeholders.

Key Responsibilities

Accounts Payable

• Manage the end-to-end vendor invoice processing cycle, including verification, accounting, approvals, and payment processing.
• Ensure invoices are recorded accurately and in accordance with accounting standards and company policies.
• Reconcile vendor statements and resolve discrepancies on a timely basis.
• Prepare weekly and monthly payment proposals while ensuring adherence to payment terms.
• Maintain vendor master data and ensure appropriate documentation for onboarding.
• Monitor outstanding payables and support effective working capital management.
• Coordinate with procurement, legal, and business teams for invoice validation and dispute resolution.
• Support month-end and year-end financial closing activities relating to AP.

GST Compliance

• Review vendor invoices for GST compliance and eligibility of Input Tax Credit (ITC).
• Perform monthly GST reconciliations with GSTR-2B and purchase registers.
• Identify GST mismatches and coordinate with vendors for timely corrections.
• Support preparation and review of GST returns.
• Ensure compliance with GST provisions applicable to domestic and cross-border transactions.
• Assist during GST assessments, audits, and departmental notices.

TDS & Income Tax Compliance

• Determine the correct applicability of TDS under the Income-tax Act.
• Ensure accurate deduction of TDS on vendor payments and employee reimbursements where applicable.
• Reconcile TDS ledgers with books of accounts.
• Support quarterly TDS return preparation and filing.
• Assist in issuance and reconciliation of TDS certificates.
• Support tax audits and respond to tax-related information requests.

Accounting & Compliance

• Pass accounting entries in accordance with Ind AS / Indian GAAP and company accounting policies.
• Prepare account reconciliations for vendor, tax, and related balance sheet accounts.
• Ensure compliance with statutory requirements and internal financial controls.
• Maintain proper documentation for statutory and internal audits.
• Coordinate with external auditors, tax consultants, and statutory authorities whenever required.

Process Improvement

• Identify opportunities to automate AP and tax processes.
• Drive improvements in turnaround time, accuracy, and compliance.
• Prepare MIS reports, ageing reports, tax reconciliations, and management dashboards.
• Support ERP implementation and process enhancement initiatives.

Qualification

• Chartered Accountant (CA), CMA, M.Com, or MBA (Finance) preferred.
• B.Com with strong relevant experience may also be considered.

Experience

• 5-8 years of relevant experience in Accounts Payable and Indian Taxation.
• Experience in IT/ITES or service industry will be preferred.
• Experience working with ERP systems such as Microsoft Dynamics NAV/Business Central, SAP, Oracle, or similar ERP.

Technical Skills

• Strong knowledge of Accounts Payable processes.
• Excellent understanding of GST provisions, Input Tax Credit, and GST reconciliations.
• Strong working knowledge of TDS and Income-tax provisions applicable to vendor payments.
• Good understanding of accounting principles and financial statements.
• Advanced Microsoft Excel skills.
• Experience in ERP-based accounting systems.

Desired Competencies

• Strong analytical and problem-solving skills.
• High attention to detail and accuracy.
• Ability to prioritize multiple activities and meet deadlines.
• Strong communication and stakeholder management skills.
• Ability to work independently with minimal supervision.
• Process improvement and automation mindset.
• High integrity and commitment to compliance.

Key Performance Indicators (KPIs)

• AP invoices processed within agreed turnaround time.
• Vendor payment accuracy and timeliness.
• Zero significant GST and TDS compliance lapses.
• GST ITC reconciliation accuracy.
• Timely filing support for GST and TDS returns.
• Reduction in vendor reconciliation exceptions.
• Timely completion of month-end close activities.
• Successful completion of statutory and tax audits with minimal observations.
• Continuous process improvement initiatives implemented.