Corporate & Project Document Controller

Mirum Hellas S.A. is seeking an organized and detail-oriented Corporate & Project Document Controller, based in Athens, with occasional visits to project sites, to manage and coordinate corporate and project documentation across its real estate development projects.

The successful candidate will ensure the effective registration, organization, distribution, tracking, and secure storage of documentation, maintaining accuracy, traceability, and compliance with company procedures.

The role involves close collaboration with internal departments, project teams, consultants, contractors/suppliers, public services, and other stakeholders.

Requirements

• Manage, register, organize, distribute, and archive corporate and project documentation, including drawings, specifications, reports, correspondence, contractual documents, and quality records.
• Maintain document registers, submission logs, revision control, approval workflows, and document tracking systems.
• Administer and maintain the company's electronic document management system (SharePoint or equivalent), ensuring proper filing structures, document coding, and access permissions.
• Ensure that all stakeholders have access to the latest approved document revisions.
• Coordinate document exchange between internal departments, consultants, contractors, and other project parties.
• Monitor document submissions, reviews, approvals, and outstanding actions, following up with relevant stakeholders.
• Support the implementation and consistent application of corporate document control procedures, templates, and naming conventions.
• Maintain corporate management system documentation and support the preparation of records for internal and external audits.
• Coordinate the organization and compilation of project handover documentation.
• Provide guidance to project teams on document management practices and electronic systems.
• Prepare document control status reports and identify opportunities for process improvement.

• Ensure confidentiality, document security, and appropriate records retention.

Qualifications & Requirements

• Minimum 2 years of relevant experience in document control, preferably in construction, engineering, or real estate development.
• Experience with A-connx system, SharePoint or similar Electronic Document Management Systems (EDMS).
• Familiarity with technical documentation, document registers, revision control, and approval workflows.
• Very good knowledge of Microsoft Office applications, particularly Excel and Word.
• Excellent command of English, both written and spoken.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities.
• Good communication and coordination skills, with the ability to work independently and collaboratively.
• Ability to handle confidential information with discretion.
• Previous experience with corporate documentation and project handover records will be considered an advantage.

Benefits

• Competitive remuneration package based on qualifications and experience
• Group Private Health & Insurance Program
• Ongoing training and professional development opportunities
• Participation in the Company’s Annual Bonus Program
• A modern, friendly, creative, and constantly evolving work environment
• Continuous support for personal and professional development