Accounts Clerk

Accounts Clerk
Company: M&J Africa

• Employer: M&J Africa
• Job Type: Full-time
• Location: Lilongwe, Malawi
• Category: Accounting
• Closing Date: 2026-11-15

• Record daily financial transactions accurately, ensuring correct account allocations and proper supporting documentation.
• Maintain the general ledger and organised financial records.
• Prepare sales invoices, credit notes and customer statements, ensuring accuracy and appropriate approvals.
• Process supplier invoices, reconcile supplier statements and prepare payment schedules for approval.
• Maintain accounts receivable and payable records, follow up outstanding customer balances and escalate overdue or disputed amounts.
• Reconcile bank accounts, cash balances and control accounts, investigating and documenting discrepancies.
• Manage petty cash and expense records, ensuring receipts, approvals and spending limits are observed.
• Maintain fixed asset records and assist with inventory reconciliations where applicable.
• Assist with month-end and year-end financial closing, reconciliations, schedules and approved adjusting entries.
• Prepare routine financial reports covering receivables, payables, cash movements and other information required by management.
• Compile payroll inputs and supporting documentation for review and approval.
• Prepare financial records and schedules for tax compliance, audits and management reviews under the guidance of the responsible finance professional.
• Follow established approval procedures, maintain clear audit trails and promptly report errors, unusual transactions or missing documentation.
• Maintain organised electronic records and safeguard confidential company and client financial information.
• Use QuickBooks, Pastel and Odoo confidently to perform accounting and reporting tasks.
• Gather client requirements and document existing accounting processes.
• Assist the implementation lead with software setup and configuration, including charts of accounts, customer and supplier records, and agreed workflows.
• Clean and prepare data for migration, reconciling opening balances and imported records before client sign-off.
• Test transactions, reports and workflows, document issues and assist in resolving them.
• Train client users, prepare simple user guides and provide first-line support after implementation.
• Escalate complex technical issues rather than making unauthorised or unsupported system changes.
• Use approved AI tools to assist with preparing checklists, spreadsheet analysis, explanations and process documentation.
• Independently verify all calculations, account classifications and conclusions generated with AI tools.
• Protect confidential information by avoiding the use of unapproved AI systems and ensuring all financial decisions remain subject to appropriate human review and approval.

Email: [email protected]