Contracts Coordinator

Company Overview

At Motorola Solutions, we believe that everything starts with our people. We’re a global close-knit community, united by the relentless pursuit to help keep people safer everywhere. We build and connect technologies to help protect people, property and places. Our solutions foster the collaboration that’s critical for safer communities, safer schools, safer hospitals, safer businesses, and ultimately, safer nations. Connect with a career that matters, and help us build a safer future.

Department Overview

With deep roots in DARPA research, Silvus Technologies develops world-class advanced communications technologies that are reshaping the tactical communications landscape. From pure line-of-sight to extreme non-line-of-sight, Silvus radios form a self-healing, self-forming mesh network, enabling secure and reliable connectivity, including video and high-bandwidth data.

Job Description

Silvus Technologies is dedicated to one mission: connecting those who keep us safe. We do so by delivering the most advanced Mobile Ad-hoc Network (MANET) radios powered by our custom and ever evolving Mobile-Networked MIMO waveform. Together, our radios and waveform provide vital communications for mission-critical applications in the harshest environments from underground tunnels to high-altitude balloons.

Silvus StreamCaster™ radios are being rapidly adopted by customers all over the world ranging from the U.S. and Allied Nations Departments of Defense to International, Federal, State, and Local Law Enforcement agencies, all the way to the Superbowl, Grammys, and industry-leading drone, robot, and unmanned systems manufacturers.

Would you like to join an incredibly talented group of people, doing very challenging work, with the prime directive of “Keeping Our Heroes Connected ”?

Silvus’ rapid growth is fueled by a focus on research and innovation and a team of the most passionate, skilled, and creative thinking individuals. If you are looking for a challenging experience, you owe it to yourself to learn how Silvus can be the next chapter of your career.

THE OPPORTUNITY

Silvus is seeking a Contracts Coordinator who will report to the Director of Legal. The successful individual in this role will be responsible for providing administrative and clerical support to the legal and contracts department. This will involve reviewing contracts, managing deadlines, document processing, and preparation to ensure compliance with all laws, regulations, and ethical obligations. Other responsibilities will include general clerical assistance and independently handling special projects to improve policies and procedures of the Legal and Compliance department.

This position is based at Silvus Technologies’ headquarters in the heart of vibrant West Los Angeles, CA, and is on a hybrid schedule; a minimum of 3 days onsite per week is expected. On-site days are Mondays, Wednesdays, and Thursdays.

The following is a list of at least some of the current essential job functions of the position. Management may assign or reassign duties and responsibilities at any time at its discretion.

ROLE AND RESPONSIBILITIES

• Independently negotiate and execute non-disclosure agreements, terms and conditions, and other agreements within company guidelines.

• Monitor the Legal department inbox and prioritize, track, allocate and resolve legal requests and/or follow-up within or outside of the department as necessary.

• Advise the Sales Administration team regarding legal certifications, customer forms, and information requests.

• Draft and revise written policies and procedures based on instructions from the Director of Legal and the Contracts Manager.

• Work on Independent legal-related projects, such as identifying and retaining vendors to implement legal requirements, reviewing and executing requirements for joining the consortium, and sourcing and obtaining insurance policies.

• Maintain compliance, facility security, and training calendars.

• Schedule meetings and ensure timely notice of upcoming deadlines.

• Manage compliance records and execution of contracts in contracts management system.

• Assist with compliance/security audits and other tasks necessary to maintain and monitor compliance with policies and regulations.

• Adapt and update templates to prepare new legal documents.

• Manage vendors and subcontractors, including file maintenance, invoice review, cost proposal assistance, and monitoring deadlines.

• Maintain and track Silvus’ government property inventory.

• Perform other related duties of which the above are representative.

REQUIRED QUALIFICATIONS

• Bachelor’s degree in Business Administration, Legal Studies, or a related field (will consider Mid-Senior Paralegal experience in lieu of degree).

• 2 years of legal administrative assistant, paralegal, or business operations experience.

• Prior experience in a fast-paced office environment, managing multiple deadlines.

• Strong computer skills and proficiency with Microsoft Word and Excel.

• Excellent written and oral communication skills, including reading comprehension.

• Self-motivated and ability to work independently in a fast-paced environment.

• Strong legal drafting skills and attention to detail to assist with writing and revising contracts, NDAs, and other legal documents, ensuring accuracy and adherence to company policies.

• Strong organizational skills with the ability to manage multiple projects and tasks with competing priorities without sacrificing accuracy or efficiency.

• NOTE - Must be a U.S. Person (U.S. Citizen, or U.S. Permanent Resident) due to clients under U.S. federal contracts.

• All employment is contingent upon the successful clearance of a background check and drug test.

WORKING CONDITIONS & PHYSICAL REQUIREMENTS

• Office environment.

• Ability to lift up to 20 lbs.

CA Pay Range: $33.65 - $36.06

Basic Requirements

• Bachelor’s degree in Business Administration, Legal Studies, or a related field (will consider Mid-Senior Paralegal experience in lieu of degree).

• 2 years of legal administrative assistant, paralegal, or business operations experience.

• NOTE - Must be a U.S. Person (U.S. Citizen, or U.S. Permanent Resident) due to clients under U.S. federal contracts.

• All employment is contingent upon the successful clearance of a background check and drug test.

Travel Requirements

Relocation Provided

Position Type

Referral Payment Plan

Our U.S. Benefits include:

• Incentive Bonus Plans

• Medical, Dental, Vision benefits

• 401K with Company Match

• 10 Paid Holidays

• Generous Paid Time Off Packages

• Employee Stock Purchase Plan

• Paid Parental & Family Leave

• and more!

EEO Statement

Motorola Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion or belief, sex, sexual orientation, gender identity, national origin, disability, veteran status or any other legally-protected characteristic.

We are proud of our people-first and community-focused culture, empowering every Motorolan to be their most authentic self and to do their best work to deliver on the promise of a safer world. If you’d like to join our team but feel that you don’t quite meet all of the preferred skills, we’d still love to hear why you think you’d be a great addition to our team.

We’re committed to providing an inclusive and accessible recruiting experience for candidates with disabilities, or other physical or mental health conditions. To request an accommodation, please complete this Reasonable Accommodations Form so we can assist you.