Executive Assistant

Company Overview

At Motorola Solutions, we believe that everything starts with our people. We’re a global close-knit community, united by the relentless pursuit to help keep people safer everywhere. We build and connect technologies to help protect people, property and places. Our solutions foster the collaboration that’s critical for safer communities, safer schools, safer hospitals, safer businesses, and ultimately, safer nations. Connect with a career that matters, and help us build a safer future.

Department Overview

Job Description

This is a highly visible and exciting role supporting two Senior Vice Presidents. You will serve as a critical partner in managing their day-to-day activities, facilitating communication across the organization, and ensuring flawless execution and management of the SVP's complex calendar.

Key Responsibilities:

• Meticulously manage the VP's complex calendar, providing updates on changes, prioritizing appointments, and adapting quickly to schedule and travel changes.
• Act as the primary gatekeeper for the VP’s office, overseeing all incoming and outgoing communications, fielding inquiries, and filtering information.
• Arrange all domestic and international travel, process expense reports, maintain accurate financial records, and provide on-call support outside business hours, especially during travel events.
• Plan and execute internal and external events-including staff meetings, Town Halls, team-building activities, and external events (e.g., fundraisers, appreciation events)-handling all logistics, catering, agendas, and meeting minutes.
• Collaborate cross-functionally with Executive Assistants to other VPs to ensure alignment across the organization.
• Maintain highly organized physical and electronic filing systems for critical documents, reports, and correspondence.
• Provide ad hoc administrative support while maintaining the highest degree of discretion and confidentiality with sensitive information.

Desired Background, Knowledge, & Skills:

• 5+ years of EA or Administrative experience.
• Must be based locally and work on-site in the Boston office 2-3 days per week.
• Excellent written and verbal communication; able to confidently manage stakeholder dialogue and draft correspondence in the VP's voice.
• Advanced proficiency across the entire Google Workspace suite (Gmail, Calendar, Drive, Docs, Sheets, Slides, Forms, Meet, and Chat).
• Highly detail-oriented with strict precision in scheduling, document review, and reporting.
• Proactive problem-solver with strong intuition to anticipate the executive's needs, resolve conflicts, and suggest process improvements.
• Exceptional organizational and time-management skills to optimize workflows and meet strict deadlines.
• Tech-savvy and resourceful; comfortable leveraging AI technology, and project management tools to boost productivity.
• Strong sense of urgency, accountability, and adaptability to rapidly changing priorities (such as travel adjustments).
• Highly receptive to feedback with a strong desire for continuous improvement.
• Nice to have: Experience to support project-based work and strategic initiatives by conducting research, analyzing data, and preparing high-quality reports, presentations, and videos.

Target Base Salary Range: $105,000 USD - $115,000 USD

Consistent with Motorola Solutions values and applicable law, we provide the following information to promote pay transparency and equity. Pay within this range varies and depends on job-related knowledge, skills, and experience. The actual offer will be based on the individual candidate.

Note: Candidate will be in the Waltham, MA office 3 days per week.

Basic Requirements

• 5+ years of EA or Administrative experience.
• Legal authorization to work in the U.S. indefinitely is required. Employer work permit sponsorship is not available for this position.

Travel Requirements

Relocation Provided

Position Type

Referral Payment Plan

Our U.S. Benefits include:

• Incentive Bonus Plans

• Medical, Dental, Vision benefits

• 401K with Company Match

• 10 Paid Holidays

• Generous Paid Time Off Packages

• Employee Stock Purchase Plan

• Paid Parental & Family Leave

• and more!

EEO Statement

Motorola Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion or belief, sex, sexual orientation, gender identity, national origin, disability, veteran status or any other legally-protected characteristic.

We are proud of our people-first and community-focused culture, empowering every Motorolan to be their most authentic self and to do their best work to deliver on the promise of a safer world. If you’d like to join our team but feel that you don’t quite meet all of the preferred skills, we’d still love to hear why you think you’d be a great addition to our team.

We’re committed to providing an inclusive and accessible recruiting experience for candidates with disabilities, or other physical or mental health conditions. To request an accommodation, please complete this Reasonable Accommodations Form so we can assist you.