Project Services Technician

At Mott MacDonald, we are driven by purpose and powered by brilliant people. As a trusted engineering, management, and development consultancy, we work with clients to solve complex challenges and deliver sustainable outcomes that make a meaningful difference for the communities we serve.

When you join us as an experienced professional, you will bring your expertise to work that matters while continuing to grow your career. You will collaborate with talented colleagues across disciplines and geographies, contribute your perspective, and help shape better outcomes through technical excellence, innovation, and integrity.

Build on your experience while helping shape what comes next. At Mott MacDonald, you'll work alongside talented people on complex and rewarding projects that make a real difference. We value fresh perspectives, encourage collaboration, and provide opportunities to expand your skills, take on new challenges, and grow your career. Whether you're deepening your technical expertise, broadening your leadership experience, or exploring new opportunities across our business, you'll be supported by a team that is committed to helping you succeed.

We are seeking a detail-oriented Project Services Technician to support the project management team with the financial and procurement administration of new pipeline and facility development projects. The ideal candidate will have 5+ years of experience in project accounting, accounts payable, procurement or project controls, with a strong understanding of invoice review, cost coding and purchase order management. Candidate will report directly to the Project Services Manager and work closely with Project Managers, Accounts Payable, the Project Scheduler and the Cost Analyst to ensure project costs are accurate, properly coded and processed in a timely manner. This position will be full-time in the office at the company’s headquarters in Allen, TX and report to the Project Services Manager.

Duties and Responsibilities:

• Review vendor and contractor invoices against purchase orders, service orders, contracts and approved rate sheets to verify pricing, quantities, cost coding and supporting documentation prior to approval
• Perform regular project cost reviews to identify miscoded or misallocated charges, and prepare and process cost reclasses to ensure costs are recorded to the correct project, AFE and cost code
• Create, issue and maintain service orders and purchase orders, including revisions, change orders and closeouts, and track open commitment balances to flag potential overruns or unusual charges
• Coordinate with Accounts Payable to resolve invoice discrepancies, holds and vendor payment inquiries, and support timely and accurate processing of project invoices
• Partner with Project Managers to route invoices for approval, confirm scope and cost coding, and prepare recurring project status reports and cost summaries
• Work closely with the Project Scheduler and Cost Analyst to support project controls by gathering cost, commitment and contractor progress data used in schedule updates, forecasts and variance reporting
• Maintain project tracking logs, including commitment, change order, invoice status, submittal, RFI and permit logs, ensuring information is complete and current across multiple projects
• Maintain project files, directories and vendor documentation in SharePoint or the document management system, including insurance certificates and contract expiration tracking, in accordance with established filing and retention requirements
• Support month-end close, accruals and internal and external audits, and assemble project closeout documentation, including final invoices, lien releases, warranties and turnover records

Specialized Knowledge Requirements:

• Working knowledge of ERP and/or project accounting systems for purchase order, service order and invoice processing
• Understanding of the procure-to-pay process, including three-way match, cost coding, accruals and cost reclasses
• Experience supporting capital projects within the oil and gas, CCS or pipeline industry strongly preferred
• Skilled in Microsoft Office Suite, including Outlook, Excel, Word, SharePoint, PowerPoint and Teams, with intermediate to advanced Excel skills

Skills and Abilities:

• Exceptional attention to detail and accuracy when reviewing financial data and documentation
• Strong organizational skills with the ability to manage high volumes of transactions across multiple projects simultaneously
• Excellent communication skills to effectively collaborate with project teams, Accounts Payable and vendors
• Must be flexible and able to work effectively in a dynamic work environment
• A proactive approach to problem-solving and resolving discrepancies
• Ability to meet deadlines and work independently with minimal oversight
• Ability to handle confidential and sensitive information with discretion

Qualifications:

• Associate’s or Bachelor’s degree in Accounting, Finance, Business, Construction Management or a related field preferred; equivalent experience will be considered
• Minimum of 5 years of relevant experience in project accounting, accounts payable, procurement or project controls
• Experience creating purchase orders and service orders and reviewing contractor invoices on construction or capital projects

Bring your expertise, curiosity, and drive to make a difference. If you are ready to join a collaborative consultancy where your perspective is valued, your growth is supported, and you are empowered to lead with integrity, we would love to hear from you.

Benefits & Rewards

Individual pay is determined based on several factors such as work location, education, experience, and unique skills.

In addition to base salary, Mott MacDonald offers performance-based bonuses and a comprehensive benefits package, giving employees a direct connection to our success.

Our comprehensive benefits package is designed to support the health, wellbeing, financial security, and professional growth of our employees. Eligible employees have access to medical, dental, and vision coverage, FSA and HSA accounts, company-paid life insurance, short-term and long-term disability coverage, and a competitive 401(k) plan with company matching. We also provide paid time off, paid holidays, caregiver leave, employee referral bonuses, professional registration and membership reimbursements, and tuition assistance to support continued learning and career development.

Collaboration at Our Core

At Mott MacDonald, we believe great ideas happen when we're together. Our hybrid approach centers on an in-office culture, with most of your time spent collaborating face-to-face and a minimum of three days per week in the office. We balance flexibility with connection, so you and your manager can choose how to meet clients, team, and personal commitments.

Equal opportunity is the law.

We seek to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute.

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All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, creed, marital status, sexual orientation, gender identity, citizenship status or disability status.