Purchasing Officer

Main Purpose:

Performing the day to day purchasing activities in a particular supply office (coordination or project level) according to MSF protocols and standards in order to ensure an optimal running of the mission/ project.

Accountabilities:

• Performing on a day-to-day basis the purchasing activities of a supply office, analyzing market sources and competitive pricing conditions among different suppliers in order to ensure an ongoing supply of goods, following the procurement procedures and according to MSF standards and protocols. Including the following activities:  

• Constantly assessing the local market, seeking products and suppliers that offer the best value for money and negotiating prices in order to guarantee the best quality and pricing for MSF goods and commodities. Regularly updating the supplier-item-price data on the supply office and informing the Supply (Activity) Supervisor / Logistics Supervisor of all information or modifications to the data i.e. price, address, items available

• At the request of the line manager, obtaining different quotations from suppliers according to the MSF Purchasing policy and placing purchase orders to pre-selected suppliers with whom prices have been agreed

• Requesting invoices or receipts, without delay, for all purchases, checking they are correctly filled and translating information written in local language before approval

• Managing the administrative and accounting procedures related to purchases: completing purchase orders, checking delivery notes (against orders), managing advances issued by the Finance Department, etc. Updating information on purchase lists after purchases are made

• Assisting in reception control process with the storekeeper.

• Performing delegated tasks according to his / her activity and as specified in his/her job description.

MSF Section/Context Specific Accountabilities:

• Supervising materials and goods orders and dispatch in order to ensure its rational use.

• Receiving orders and deliveries, identifying and reporting potential discrepancies against cargo manifest or others. Stores materials in accordance with the system in force in order to ensure continuous availability.

• Updating and/or creating stock cards for all stock items immediately after reception of goods. Checking the received cold boxes and controlling the cold chain-monitoring card

• Storing materials in accordance with the system in force in order to ensure continuous availability ensuring that all items are well organised and correctly stored, well protected, fully identified and easily accessible (cleanliness, security, access, etc.).

• Preparing orders on time before sending goods, and packs (according to transport means) weighs and labels freight with corresponding shipping number, destination, number of shipping units, waybill number, weight and mode of transport in accordance with the line manager’s instructions

• In conjunction with the line manager, performing physical stock counts in accordance with the frequency previously defined. Following up stock levels with regards to alarms thresholds, stock out and expiry dates.

• Controlling warehouse limited access to authorized personnel and ensuring doors and other exits are secured. Immediately informing the line manager of any problems arising in the course of the work, particularly with regard to damage, loss, attempted break-ins or theft in the warehouse

• Assisting the line manager with preparation of the stock reports

• At the request of the line manager, support supply MSF activities in other locations.

Requirements

Education:

Bachelor's Degree or equivalent is essential. Commerce or logistics related studies are desirable.

Languages:

Arabic and English are essential.

Experience:

At least 2 years' experience in supply chain related jobs. Experience with MSF or other NGOs is an asset 

Other skills:

Good IT skills (Microsoft tools, Internet)

Job Conditions:

• Location: Maadi, Cairo, Egypt.

• Contract type: Fixed-term Contract – Full-time (working hours: 8:30 am – 5:00 pm)

• Please note that the salary is not negotiable, and that previous MSF experience will be taken into account for salary calculation.

• Adhere to the MSF principles and to our managerial values: Respect, Transparency, Integrity, accountability, trust and Empowerment.

• Adhere to the MSF Behavioural Commitments.

Application Process:

• Deadline: 24/11/2026 by 5:00 PM

• Interested candidates should submit their applications with the updated CV, motivation letter, including references details and supporting documents (certificates, etc.).

• Please note that this vacancy is available for Egyptian nationals only.