Office Coordinator, Hospital Operations - Hauppauge Location

About Us:

The people of Memorial Sloan Kettering Cancer Center (MSK) are united by a singular mission: ending cancer for life. Our specialized care teams provide personalized, compassionate, expert care to patients of all ages. Informed by basic research done at our Sloan Kettering Institute, scientists across MSK collaborate to conduct innovative translational and clinical research that is driving a revolution in our understanding of cancer as a disease and improving the ability to prevent, diagnose, and treat it. MSK is dedicated to training the next generation of scientists and clinicians, who go on to pursue our mission at MSK and around the globe.

Exciting Opportunity at MSK: We are looking for an Office Coordinator in the Dermatology Service at our Hauppauge location. Our team includes experts in multiple dermatological specialties. We provide compassionate, comprehensive care for patients with skin cancer and related services. We also help patients cope with the dermatologic side effects of cancer treatment.

Are you ready to take the next step in your career at MSK? We want you to join our team!

Role Overview:

• Answer assigned phone lines promptly and professionally, directing calls appropriately and prioritizing effectively

• Manage communication channels for the clinical team, ensuring messages are prioritized, routed appropriately, and addressed in a timely manner.

• Coordinate appointments, tests, consultations, treatments, and surgeries based on clinical priority, providing clear instructions to patients

• Prepare various documents, including memos, correspondence, reports, and presentations, adhering to mandated formats and readability standards

• Handle authorizations and reimbursements for physician travel and meetings, maintaining licensures and memberships for attending physicians

Key Qualifications:

• Experience working directly with customers or patients in healthcare, hospitality, retail, or other service-focused environments

• Good verbal and written communication skills

• Good organizational skills and attention to detail

• Ability to prioritize and manage multiple responsibilities in a fast-paced environment

• Ability to work effectively and inclusively as part of a multidisciplinary team

• Experience working in EPIC is a plus

Core Skills:

• Prioritization: Able to assess competing demands and figure out what needs attention first

• Follow-through: Takes ownership of tasks and ensures commitments are completed within appropriate timeframes

• Composure: Remains calm, professional, and compassionate when handling competing priorities and sensitive situations.

• Anticipation: Thinks ahead, identifies potential needs or issues, and takes action proactively

• Judgment: Knows when to handle an issue independently and when to seek advice

• Patient focus: Keeps the patient experience at the center of interactions and decisions

You May Be a Good Fit If…

• You can stay calm, focused, and professional in a demanding environment where the pace is fast, and priorities can change quickly.

• You naturally take ownership, anticipate what needs to happen next, and follow through.

• You communicate clearly and compassionately, including in complex situations.

• You enjoy being part of a team and take pride in helping patients and clinical teams have a positive experience.

Additional Information:

• Location: MSK Hauppauge, 800 Vets Highway, Hauppauge, NY

• Schedule: Monday - Friday, 9 am - 5 pm, hybrid schedule after training, based on departmental needs

• Training: 3 weeks of classroom training in Manhattan at the beginning of employment

Helpful Links:

• Compensation Philosophy

• Benefits

Closing:

At MSK, we believe in fair, competitive pay that reflects your job, experience, and skills.

MSK is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sexual orientation, national origin, age, religion, creed, disability, veteran status or any other factor which cannot lawfully be used as a basis for an employment decision.

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.