Receptionist / Office Administrator

Multiform Human Development (Pty) Ltd is recruiting on behalf of an established interior design business in Pretoria. We are looking for an organised, people-oriented Receptionist / Office Administrator to communicate with clients, support the executive and keep the office and client administration running smoothly.

Key responsibilities

• Reception duties, answering and routing telephone calls, WhatsApp messages and emails as well as welcoming visitors and clients,
• Client interaction, including handling enquiries and following up with clients
• Place and follow up on orders with suppliers and contractors, including deliveries and sample follow-ups
• Manage the executive’s diary, meetings and appointments
• Assist the executive with personal errands, as and when needed
• Collect and order necessities for the office and operations
• Manage the office, including supplies, stationery, general upkeep and service providers
• Update and maintain client spreadsheets
• Draft quotations and follow up with clients
• Assist the social media agency with social media related tasks as and when needed
• Manage and prioritise the executive's email and correspondence
• Arrange travel and accommodation where required
• Capture, track and follow up on tasks and deadlines in software
• Prepare and maintain client and project files, filing and records
• Prepare meeting notes, reports and presentations when required
• Process invoices and supplier documentation for the executive's approval
• Handle all business and client information confidentially

Minimum requirements

• Bachelor's degree in Business Administration or a related field
• 3 to 5 years of experience in a receptionist, office administration or similar role
• Strong administrative skills
• Computer literate: Excel, Microsoft Office
• Excellent written and verbal communication in English and Afrikaans
• Valid driver's licence and own reliable transport

Skills and personal attributes

• Emotional intelligence and people skills
• Organised and detail oriented
• Professional conduct and presentation
• Willing to work in a structured manner and with systems
• Willing to follow instructions
• Able to prioritise, multitask, meet deadlines and work independently
• Proactive and reliable
• Discreet with confidential information

Advantage

• Experience in the interior design, décor or a related industry

How to apply

Apply online before the closing date. Please do not send your CV, ID copy or certificates by email, WhatsApp or social media message.

If you have not heard from us within 4 weeks of the closing date, please consider your application unsuccessful.

Multiform never asks candidates for money. Never pay anyone to apply for a job.

Employment equity

The company is an equal opportunity employer. It is committed to achieving and maintaining equitable representation in line with its approved Employment Equity Plan and applicable sectoral targets for the minister of employment and labour. All appointments will be made in accordance with the company’s Employment Equity Plan, applicable legislation, and the principles of fairness and merit. Candidates from previously disadvantaged groups are encouraged to apply.

Privacy notice for applicants

Multiform Human Development (Pty) Ltd collects your personal information only to consider you for this vacancy. Only the Multiform recruitment team and, for shortlisted candidates, the client will see it. We keep it only as long as the recruitment requires, as set out in Multiform's privacy notice. By applying you consent to this processing.