Project Administrator/ Project Coordinator

NAC is currently seeking a Project Administrator or Project Coordinator for our St. Clair WWTP Expansion in Courtright, ON.

Position Summary

Reporting to the Project Manager, the Project Administrator/Coordinator is an integral part of the project team, responsible for a wide variety of administration and coordination duties. The incumbent provides high quality, timely and efficient services, including PO's, travel and housing coordination and the submission of timesheets.

Job Description

• Provide a high level of administration support to the project team
• Receive and screen all inbound telephone calls, emails and mail
• Evaluate, prioritize and distribute correspondence accordingly
• Set-up accommodations, which includes sourcing available rentals and furnishing, as required
• Coordinate and maintain housing logs
• Coordinate travel, as required
• Organize and receive site deliveries
• Be the first point of contact, receiving visitors at site and addressing all inquiries
• Process and manage Purchase Orders, as well as procurement of construction materials
• Prepare timesheets and submit to the Payroll Dept., on a weekly basis
• Process monthly billing reports, as required
• Record accurate meeting minutes
• Maintain the central filing system
• Provide all other duties as assigned

Requirements

• 2+ years’ experience working as an administrator or coordinator (construction industry experience is an asset)
• Experience with time and material tracking is an asset
• Strong knowledge of general office procedures
• Solid computer skills on programs such as, Microsoft Word, Excel and Outlook
• Excellent verbal and written communication skills and strong interpersonal skills
• High attention to detail, accuracy, and strong organizational skills
• Superior time management and multitasking skills
• Resourcefulness and flexibility
• Ability to effectively interpret and implement company policies and procedures