Accounts Payable Supervisor

SUMMARY:
To oversee the daily work of AP clerks in the finance CoE Team by providing guidance, ensuring tasks are completed accurately, and acting as a link between team and other stakeholders OverviewProviding a solid knowledge base of the company’s AP process and offering training, support and developmental guidance to the AP team while ensuring that work deliverables are met in a timely and consistent manner in accordance with company policies and best practice.

POSITION INFO:
Main accountabilities include:

• Overseeing the processing of vendor invoices, ensuring timely and accurate payments are ready on a weekly basis by team members
• Maintaining strong relationships with vendors and the internal operations team as an accountability partner, resolving any issues related to payments
• Providing assistance and guidence to the AP team including the management of supplier reconciliations and action plans on identified variances that need resolutions
• Verifying and investigating discrepancies, if any, by reconciling complex vendor statements
• Managing and monitoring of shared mailboxes and telephone system, ensuring that internal team KPIs are consistently met
• Managing queries and escalations to Finance Manager and the greater management team and ensuring timely resolutions and feedback to all affected stakeholders
• Participating in the day-to-day activities within the AP cycle including capturing of supplier invoices and preparation of scheduled and ad-hoc pay-runs
• Understanding expense accounts and cost centers for appropriate allocations
• Reporting the status of vendor accounts and discrepancies identified
• Assisting with the audit requests that relate to samples in AP
• Structuring work hours in a manner that will ensure work continuity factoring in the different global time zones of the regions/offices being supported
• Assist with any other adhoc administrative responsibilities by your line manager
• Assist on special projects from other regions Finance Controllers
• Guiding, motivating and providing feedback to a team of AP Clerks to help them perform their roles effectively
• Manage the onboarding of new suppliers and allocate the suppliers to the team

• 5 or more years’ proven experience as an AP supervisor or similar role
• Degree in Accounting, Finance or related field
• Experience working with MS Packages (Word, Excel, MS Teams)
• Advanced MS Excel knowledge
• Strong accounting and analytical skills
• Strong attention to detail with a high level of accuracy and attention to detail in managing financial data
• Strong ability to identify and resolve AP related problems effectively
• Excellent verbal and written communication skills (English)

• Financial Directors
• Chief Financial Officers
• Financial Managers
• Financial & Senior Accountants
• Cost & Management Accountants
• Financial Controllers