Accountant

1. JOB PURPOSE

The accountant is responsible for maintaining accurate, complete, and timely financial records of New Leaf Medical Complex (NLMC), ensuring effective accounting operations, financial reporting, transaction verification, and compliance with applicable accounting standards, tax laws, financial regulations, and organizational policies.

The position supports the Finance Department in safeguarding organizational financial resources, strengthening internal controls, monitoring financial transactions, and providing reliable financial information to support management decision-making and the efficient delivery of healthcare services.

2. KEY DUTIES AND RESPONSIBILITIES

A. General Accounting and Financial Records

1. Maintain accurate and up-to-date financial records, accounting books, and general ledger accounts.
2. Record daily financial transactions in the accounting system in accordance with approved accounting procedures.
3. Prepare and process journal entries, accruals, prepayments, adjustments, and other accounting transactions.
4. Ensure proper classification, coding, and documentation of financial transactions.
5. Maintain organized financial records and supporting documents for all accounting transactions.
6. Perform monthly, quarterly, and annual account reconciliations.
7. Ensure completeness, accuracy, and consistency of financial information.

B. Accounts Payable and Receivable

1. Review supplier invoices, payment requests, purchase orders, contracts, and supporting documents before processing payments.
2. Verify the accuracy and completeness of supplier invoices and ensure compliance with approved procurement and payment procedures.
3. Maintain accounts payable records and monitor outstanding supplier obligations.
4. Monitor accounts receivable and follow up on outstanding balances in coordination with relevant departments.
5. Reconcile customer, corporate client, insurance, and other receivable accounts.
6. Ensure proper recording and reconciliation of patient-related revenue received through cashiering and other approved payment channels.
7. Prepare payment schedules and accounts payable and receivable aging reports.

C. Revenue Accounting and Healthcare Financial Transactions

1. Verify and reconcile daily revenue reports received from cashiering, billing, pharmacy, laboratory, imaging, and other revenue-generating service units.
2. Ensure proper recording of patient service revenue, including cash, bank transfers, card payments, insurance claims, and corporate agreements.
3. Reconcile billing records against actual collections and identify discrepancies for investigation.
4. Coordinate with the relevant departments to resolve billing, collection, and revenue recording discrepancies.
5. Monitor proper accounting treatment of discounts, refunds, credit adjustments, and other revenue-related transactions.
6. Support the reconciliation of insurance and corporate client claims with submitted invoices and payments.
7. Prepare periodic revenue reconciliation reports for management review.

D. Cash and Bank Management

1. Perform regular bank reconciliations and investigate outstanding or unexplained transactions.
2. Verify cash collection summaries against bank deposits and accounting records.
3. Monitor petty cash transactions and ensure compliance with approved petty cash procedures.
4. Verify payment documentation and ensure that payments are processed only with appropriate authorization.
5. Maintain accurate records of cash advances, settlements, and outstanding balances.
6. Report unusual financial transactions, discrepancies, and potential control weaknesses to the immediate supervisor.

E. Financial Reporting and Analysis

1. Assist in preparing monthly, quarterly, and annual financial statements.
2. Prepare trial balances, general ledger schedules, and supporting financial reports.
3. Prepare periodic financial reports, including revenue, expenditure, accounts payable, accounts receivable, and cash position.
4. Support budget monitoring by comparing actual expenditure against approved budgets.
5. Identify unusual financial movements and provide explanations for variances.
6. Provide accurate financial information required for management reviews and decision-making.
7. Ensure timely submission of assigned financial reports.

F. Taxation and Regulatory Compliance

1. Ensure accurate preparation and recording of applicable tax-related transactions.
2. Assist in preparing VAT, withholding tax, employment income tax, and other applicable tax declarations and supporting schedules.
3. Ensure timely submission of assigned tax reports and payment documentation in accordance with Ethiopian tax legislation.
4. Maintain proper tax invoices, receipts, and supporting financial documentation.
5. Support tax audits, regulatory reviews, and other statutory financial inspections.
6. Monitor changes in applicable tax regulations and communicate relevant implications to the Finance Manager.

G. Fixed Asset and Inventory Accounting

1. Maintain accurate accounting records for organizational fixed assets.
2. Assist in maintaining the fixed asset register, including acquisition cost, asset location, depreciation, transfers, and disposals.
3. Calculate and record depreciation in accordance with applicable accounting standards and approved policies.
4. Coordinate with the Store, Procurement, Biomedical Engineering, and relevant departments to reconcile asset and inventory records.
5. Support periodic physical verification of fixed assets and investigate discrepancies.
6. Ensure proper accounting documentation for asset acquisitions, transfers, write-offs, and disposals.

H. Internal Control, Audit, and Risk Management

1. Implement approved financial policies, procedures, and internal control requirements.
2. Ensure that financial transactions are supported by appropriate documentation and authorization.
3. Identify accounting irregularities, control weaknesses, and financial risks and report them promptly.
4. Support internal and external audit activities by providing accurate records and supporting documents.
5. Follow up on audit findings and assist in implementing agreed corrective actions.
6. Maintain confidentiality and integrity of all financial and organizational information.
7. Ensure appropriate segregation of duties and compliance with the organization's Delegation of Authority (DOA).

I. Financial Systems and Documentation

1. Maintain accurate accounting records using NLMC's approved ERP or accounting information system.
2. Ensure timely entry and updating of financial transactions.
3. Maintain proper electronic and physical filing systems for financial documents.
4. Support improvements in accounting processes, reporting systems, and financial data accuracy.
5. Ensure the security and confidentiality of financial information and system access credentials.

Requirements

A. Educational Qualification

• Bachelor's Degree in Accounting and Finance, Accounting, or a related field from a recognized institution.
• Professional certification such as ACCA, CPA, or equivalent is an added advantage.

B. Work Experience

• Minimum of 2–3 years of relevant accounting experience.
• Experience in healthcare, hospital, medical center, or other service-sector organizations is an advantage.
• Practical experience in financial reporting, bank reconciliation, accounts payable and receivable, taxation, and general ledger management.

C. Technical Competencies

• Strong knowledge of accounting principles and applicable financial reporting standards.
• Knowledge of Ethiopian tax laws and statutory financial reporting requirements.
• Proficiency in accounting software and ERP systems.
• Strong Microsoft Excel and financial data analysis skills.
• Knowledge of budgeting, financial reconciliation, and internal control systems.
• Understanding of financial management processes in healthcare organizations is an advantage.

How to apply

Interested and qualified applicants should submit their updated CV and relevant credentials to [email protected] or apply in person at New Leaf Medical Complex, Lebu, Addis Ababa.

Subject Line: Accountant

New Leaf Medical Complex
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