Buyers Administration Assistant
Confirmed on the employer's own hiring board on Nov 5, 2026. First seen by Alion on Sep 28, 2026. New Look scores B on the Alion truth index.
The Role:
Buying is the department that brings together creative inspiration & commercial planning to deliver the best ranges for our customer. Product is at the heart of everything we do, from developing the best prints for dresses, the must have coat of the season or the ‘It’ bag. Always thinking ‘customer first’ we work hard with our suppliers in the UK & across the world to deliver fashion at amazing prices & as quickly as possible. Buying is fast paced and exciting & every day is unique.
WHATS IN IT FOR YOU:
40% staff discount plus friends & family discounts throughout the year
Access to our reward platform for external discount and offers
Private pension scheme
Virtual GP access for you and your children – it allows you to speak to a doctor at a time and date that suits you
All employees are covered by our life assurance policy from day one
Unlock extra leave with our buy more holiday scheme.
Celebrate YOU! Enjoy an extra paid day off on your birthday each year
Enhanced maternity, paternity and adoption leave, and shared parental leave.
Spread the cost of your commute with interest-free season ticket loans
Do your bit for the environment and save money with our Cycle2Work scheme
We're proud to partner with the Retail Trust and Fashion & Textile Children's Trust
What you’ll be doing:
Planning
Strategy awareness at Group and Department Level
Awareness of Brand Vision
Managing daily /weekly tasks in line with Ways Of Working (WOW)
Preparation for Departmental Meetings
Supporting the Buying team with data entry into the planning tool
Buying
Raising purchase orders
Working to the Critical Path to meet all deadlines
Dealing with issues arising with orders both internally and externally
Taking ownership of finding solutions
Coordinating barcode process
Maintaining purchase orders in the Critical Path in the relevant system
Assisting the team with supplier slippage management
Actioning any order amendments under direction from the B&M team
Supporting commitment through the weekly team updates
Sample Management
Processing samples received
Labeling, logging, organising and filing samples
Preparing samples for meetings
Maintaining the departments range and samples
Driving the press sample process to ensure that the department offer is fully potentialised.
Ensuring production samples are received in time to pre shoot for online sales
Maintaining the latest imagery of samples
Preparing samples in readiness for3PE partner meetings
Trading
Basic understanding of trade reports
Basic understanding of trade decisions
Attending Group Trade meetings
Product Awareness
An understanding of the New Look Customer
Basic understanding of our Customer Insight and Market Share
Actively contributing in trend and competitor analysis, making recommendations for changes or developments
Ongoing familiarity of the competition’s product range
Completing and reporting back on NL store visits and competitor shops
Who you are:
You have a strong awareness of current fashion trends and a good understanding of the high street landscape.
Highly organised with excellent attention to detail and accuracy in everything you do.
A confident communicator who builds positive relationships across teams and with suppliers.
Passionate about product, with a genuine interest in how ranges are built and brought to market.
Previous experience within Fashion/Retail and/or in a Buying Admin Assistant role is advantageous.
A fashion-related qualification or degree is desirable, but not essential.