Payroll & HR Admin Specialist

Purpose

Ensureaccurate,timelyandcompliantpayrollandHRadministrationforIberia,whileprovidinghigh-qualityemployeesupportandmaintainingreliableHRdataandprocesses.Therolecoverspayroll,personneladministration,timemanagement,leaveandpermits,HRreporting,andcompensation&benefitssupport,actingasakeypartnerforemployees,theHRDirectorandthebusiness.

Areasofresponsibility

1.Payroll&compliance-Iberia

• Managetheend-to-endmonthlypayrollprocesswiththeexternalprovider.
• EnsurecompliancewithSpanishlabour,socialsecurityandtaxregulations,collectiveagreementsandNexanspolicies.
• Prepareandvalidatepayrollinputs,includingtime&attendance,overtime,bonuses,variablepay,shiftpremiumsandabsences.
• Perform checks, reconciliations and discrepancy follow-up before payroll approval.
• Manage absence-related documentation and permits.
• Support payroll reporting, audits and inspections.
• Drive process improvement, standardisation and digitalisation.

2. HR administration & personnel management

• Manage the administrative side of the employee lifecycle: onboarding, internal mobility, contractual changes and offboarding.
• Prepare HR documents such as contracts, renewals, amendments, terminations, letters and certificates.
• Maintain accurate employee records in HR systems; SuccessFactors is a plus.
• Administer the time & attendance system, including working time, shifts, remote work, vacation planning and annual leave calendars.
• Ensure proper archiving, confidentiality and data integrity of employee files.
• Support coordination and control of temporary workforce, agencies, hours and costs.

3. Compensation, reporting & HR projects

• Support implementation of compensation & benefits, ensuring correct reflection in payroll and HR systems.
• Prepare HR reports and KPIs for Iberia to support decision-making.
• Provide administrative support for training activities, including FUNDAE where applicable.
• Participate in Iberia and Group HR projects related to HRIS, automation, data quality and policy harmonisation.
• Promote continuous improvement in HR operations and employee experience.

4. Employee support & stakeholder management

• Act as the main HR contact for employees on payroll, leave, permits, schedules and basic labour-law matters.
• Explain collective agreements, company rules and HR policies.
• Work closely with all departments to ensure consistent and compliant HR practices.

Required skills and qualifications

Education

• Degree in Labour Relations, Business Administration, Human Resources or a related field.

Professional experience

• Minimum 5 years in HR, with strong experience in payroll and HR administration in Spain, ideally in a multinational environment.
• Proven experience in payroll coordination with external providers, employee lifecycle administration, and time, leave and permit management under Spanish legislation.

Technical skills

• Strong knowledge of Spanish payroll, social security, taxation and labour-law principles.
• Experience with HR systems and time & attendance tools; SuccessFactors highly valued.
• Good command of Microsoft Office 365, especially Excel.
• Ability to prepare accurate HR documentation and reports, with strong attention to detail.
• Comfortable with digital tools, automation and process simplification.
• English level B2 minimum.