Executive Assistant 1 - Rack Merchandising - Hybrid (Seattle, WA)
Job Description
We are looking for an experienced, tenacious, confident, proactive, and supportive Executive Assistant to support several Vice Presidents on the Nordstrom Rack Merchandising team. The ideal candidate will be experienced in handling a wide range of administrative and executive support-related tasks, with the ability to work independently and with a team of other executive assistants and leaders. This role requires impeccable attention to detail, the ability to meet tight deadlines, flexibility, and great communication skills.
Key Responsibilities
- Provide comprehensive support services to the Vice Presidents by building a foundation of a professional, responsive, and effective environment for the organization
- Manage complex calendars by proactively prioritizing, scheduling, preparing for and communicating meetings and events for the Vice Presidents and others as needed
- Partner with other team members to help build company culture by leading engagement/recognition projects, organizing team communications and planning events, both internally and offsite
- Assist in maintaining department discretionary budget and manage VP expense reconciliation and travel arrangements
- Prepare and edit correspondence, reports, and presentations
- Handle highly confidential information with discretion and maintain the security of the Vice Presidents’ records and files
- Perform other related duties and execute projects as assigned
Qualifications
- Proven experience as an Executive Assistant or similar administrative role
- Bachelor's degree in business administration or related field preferred, or equivalent working experience
- Proficient in Microsoft Office Suite (SharePoint, Excel, Outlook, and PowerPoint) and experience with virtual meeting software (e.g., Microsoft Teams, Slack)
- Exceptional context-switching ability, can shift rapidly between priorities and people without losing track of what’s in flight
- Excellent communication and interpersonal skills
- Ability to navigate through ambiguity and influence without authority
- A proactive approach to problem-solving with strong decision-making capabilities
- Ability to maintain a high level of integrity and discretion in handling confidential information
- Experience in managing executive calendars and travel arrangements
- Comfortable thriving in a fast-moving, high-change environment; able to keep many workstreams in motion simultaneously and switch context quickly without losing momentum
- Exceptional attention to detail and follow-through. Ability to ensure no request goes unaddressed, proactively tracking outstanding items to completion so nothing falls through the cracks
Pay Range Details
The pay range(s) below has been provided in compliance with state specific laws. Pay ranges may be different for other locations.
Pay offers are dependent on the location, as well as job-related knowledge, skills, and experience.
$27.75 - $44.25 HourlyWe’ve got you covered…
Our employees are our most important asset and that’s reflected in our benefits. Nordstrom is proud to offer a variety of benefits to support employees and their families, including:
- Medical/Vision, Dental, Retirement and Paid Time Away
- Life Insurance and Disability
- Merchandise Discount and EAP Resources
A few more important points...
The job posting highlights the most critical responsibilities and requirements of the job. It’s not all-inclusive. There may be additional duties, responsibilities and qualifications for this job.
For Los Angeles or San Francisco applicants: Nordstrom is required to inform you that we conduct background checks after conditional offer and consider qualified applicants with criminal histories in a manner consistent with legal requirements per Los Angeles, Cal. Muni. Code 189.04 and the San Francisco Fair Chance Ordinance. For additional state and location specific notices, please refer to the Legal Notices document within the FAQ section of the Nordstrom Careers site.
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