Executive Assistant
About Norm Ai
Norm Ai, the agentic law company, has a client base with a combined $30 trillion in assets under management.
Norm Ai pioneered Legal Engineering, the process that empowers lawyers to build and supervise domain-specific AI agents with Norm’s proprietary suite of no-code software tools. Norm Ai technology is deployed inside many of the largest and most consequential institutions in the world.
Norm Ai is also the technology behind Norm Law, LLP, a separate but affiliated AI-native law firm built for the era of agentic AI. Norm Law’s attorneys advise leading institutions across private funds, private equity, venture capital, real estate, registered funds, and financial regulation, using the same legal intelligence platform that powers Norm Ai’s products.
AI Fluency:
Norm Ai expects all team members to be fluent in AI. Successful candidates actively use AI in their day-to-day work to support thinking, creation, and problem-solving. They use it to improve the quality and speed of their work and to continuously refine how work gets done end-to-end.
Candidates should be prepared to demonstrate and discuss their AI usage throughout the interview process, including concrete examples of tools, workflows, and outcomes. We look for practical, hands-on experience, not theoretical familiarity.
This Role
We're hiring an Executive Assistant who brings exceptional organizational skills, sound judgment, and a proactive mindset to support up to four Partners at Norm Law. This is a high-impact role - you'll be the operational backbone that allows the Partners to work at their highest level, and your contributions will be felt across the team every day.
What You'll Do
Calendar Management
Manage and optimize complex calendars for one or more busy executives
Resolve scheduling conflicts and proactively prioritize commitments
Communication Support
Serve as a liaison between executives and internal/external stakeholders, ensuring timely follow-up on requests
Manage, prioritize, and triage incoming messages and correspondence
Draft and edit communications on behalf of executives as needed
Develop a strong understanding of Norm Ai’s business priorities and how they relate to day-to-day decisions
Meeting and Event Coordination
Organize and coordinate meetings, including preparing agendas and materials, and capturing and distributing meeting minutes as needed
Support planning and execution of events such as conferences and team offsites
Travel Arrangements
Arrange travel for executives, including flights, accommodations, dining, and transportation
Prepare and manage travel itineraries and any related documentation
Administrative Support
Support office operations such as ordering supplies, coordinating vendors, and keeping common areas well-stocked and organized
Perform ad-hoc administrative tasks as needed to support executive effectiveness
What We're Looking For
Core Qualifications
Bachelor’s degree
5+ years of experience as an EA or similar role supporting executives in a fast-paced environment
Excellent organizational and time management skills, with a resourceful mindset
Strong written and verbal communication skills
Proficiency in Google Workspace and ability to quickly learn new tools
High attention to detail and accuracy
Ability to handle sensitive and confidential information with discretion
Proactive in identifying and improving inefficient processes
Comfortable navigating changing priorities and ambiguity
Nice to Haves
Experience in high growth start-ups
Experience planning and managing events
Compensation and Benefits
Base Salary: $110,000 to $145,000 per year
The range displayed in this job posting reflects the minimum and maximum target for new hire salary for this position. Within the range, individual pay is determined by various factors, including job-related skills, experience, and relevant education or training.
Benefits: 401(k) with employer match, health, dental, vision coverage, unlimited paid time off, free lunch in office daily, employee referral bonus program
Work Location
Location: New York City
Work model: On-site
In-office expectation: 5 days per week
To learn more about Norm Ai, visit our website.