Assistant Project Manager

About the Opportunity

JOB SUMMARY

The Assistant Project Manager (APM) will have a broad set of skills within the realm of project delivery from planning through project completion. The APM will be involved in any or all typical project phases including Pre-Design, Design, Construction, and Project Closeout.

MINIMUM QUALIFICATIONS

• Bachelor’s degree plus two years of experience in construction, project management, engineering, or architecture; or eight years of equivalent experience in lieu of a degree.
• Ability to read and interpret project reports, construction drawings, specifications, and internal and external communications.
• Proficiency in Microsoft Office, Microsoft Project, Trimble Unity Construct (TUC), and Procore.
• Ability to work independently on complex tasks and make sound decisions.
• Strong organizational skills, with the ability to prioritize workload, anticipate project needs, and manage meetings and supporting documentation (agendas, minutes, action items).
• Excellent written and verbal communication skills, with the ability to explain concepts clearly and build effective working relationships.
• Strong problem-solving skills.

KEY RESPONSIBILITIES & ACCOUNTABILITIES

Project Planning & Coordination

• Assist in developing project schedules, timelines, and work plans
• Help create and maintain project budgets and cost estimates
• Coordinate with architects, engineers, and design teams on project specifications
• Support the development of project execution plans

Documentation & Administration

• Update and maintain project information in spreadsheets and TUC.
• Manage submittals, RFIs (Requests for Information), and change orders
• Maintain project files, contracts, and correspondence
• Prepare and distribute meeting minutes
• Track project documentation for compliance and record-keeping

On-Site Coordination

• Conduct or support site visits and progress inspections
• Communicate with site superintendents and Northeastern Clerks of the Works
• Coordination of installations or furniture and other 'soft cost' items within projects.
• Help resolve on-site issues and coordinate problem-solving
• Monitor quality control and safety compliance

Financial Tracking

• Assist with budget tracking and cost reporting
• Review and process invoices and payment applications
• Help track change orders and their budget impact
• Support forecasting of project costs to completion

Communication & Stakeholder Management

• Prepare progress reports and status updates
• Attend owner/architect/contractor (OAC) meetings
• Help manage client expectations and address concerns
• Coordination with in-house trades departments (Carpentry Shop, Transportation, Sign Shop, etc.).

Scheduling Support

• Update and maintain project schedules
• Track milestones and flag potential delays

Risk & Compliance Management

• Help identify potential project risks and mitigation strategies
• Ensure compliance with building codes, safety regulations, and contract terms
• Support quality assurance/quality control (QA/QC) processes

Position Type

Additional Information

Northeastern University considers factors such as candidate work experience, education and skills when extending an offer.

Northeastern has a comprehensive benefits package for benefit eligible employees. This includesmedical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit https://hr.northeastern.edu/benefits/ for more information.

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.

Compensation Grade/Pay Type:

Expected Hiring Range:

With the pay range(s) shown above, the starting salary will depend on several factors, which may include your education, experience, location, knowledge and expertise, and skills as well as a pay comparison to similarly-situated employees already in the role. Salary ranges are reviewed regularly and are subject to change.