Sentinel Administrative Assistant 4 - 12017-1
Description
At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work - and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.Northrop Grumman's Sentinel Program has an opening for an Administrative Assistant 4 to join our team of qualified, diverse individuals. This position will be located at Vandenberg Space Force Base, CA. This position will report to the Sentinel Fight Test Director.
What You’ll Get To Do:
Key responsibilities include performance of all administrative and support functions for the director and other leaders in Flight Test organization. The job will involve coordination among multiple functional organizations located across multiple campus locations and time zones, and with Government counterparts. This position will also coordinate travel and expenses for travel. The position requires a self-motivated professional who is skilled in a full range of administrative support functions; including answering phones, ordering supplies, coordinating security related functions, travel arrangements, planning team engagement activities, filing expense reports, coordinating meetings across multiple calendars, managing/coordinating guests, supporting the program group’s day-to-day administrative needs including facility requirements, and coordinating the new employees’ onboarding process.
Responsibilities:
Proactively manage calendars for assigned staff. Prioritize and schedule meetings, handle quick turn requests, monitor and act upon upcoming needs, and resolve frequent schedule conflicts.
Support reporting and presentation requirements. Collect and summarize data, prepare draft documents, plan and schedule reviews, and facilitate complete and timely submissions.
Make travel arrangements and process expense reports in a timely manner for assigned staff.
Attend staff meetings, publish agendas and follow-up on action items.
Arrange and execute support for a variety of internal and external on-site meetings, including conference room reservations and catering.
Respond to a wide variety of employee requests, provide direct support and/or resource referrals as appropriate.
Manage and/or support special projects as assigned.
Provide back-up support for other administrative staff as needed.
Reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures.
Gathers, compiles and reports on information relevant to supervisors’ assignment.
Meeting support: preparing rooms ahead of meetings, logging in to the computer, joining teleconference, opening files; managing catering, coffee/water service, as required.
Manage facility footprint, coordinate with facilities team ongoing needs and changes.
This position’s standard work schedule is a 9/80. The 9/80 schedule allows employees who work a nine-hour day Monday through Thursday to take every other Friday off.
Position Benefits:
As a full-time employee of Northrop Grumman, you are eligible for our robust benefits package including:
- Medical, Dental & Vision coverage
- 401k
- Educational Assistance
- Life Insurance
- Employee Assistance Programs & Work/Life Solutions
- Paid Time Off
- Health & Wellness Resources
- Employee Discounts
Basic Qualifications:
High School diploma/GED with at least 6 years’ experience as an administrative assistant or similar.
Ability to obtain and maintain a US Government Secret security clearance.
Proficient in MS Office Suite (Word, Excel, Outlook and PowerPoint).
Experience with organizing/maintaining/deconflicting schedules, meetings, and travel arrangements.
Strong interpersonal, communication and organizational skills.
Preferred Qualifications:
Associates Degree.
Active US Government Secret or Top-Secret security clearance.
Proficiency in business and travel expense system (Concur, Edge, or similar) with complex, frequently changing travel.
Experience in planning, coordinating and overseeing catering for corporate meetings.
Strong proofreading and document preparation skills.