Cloud Project Coordinator

Job Description:

• Schedule and coordinate meetings across internal teams, vendor partners, and steering committee members
• Prepare and distribute meeting agendas and materials
• Capture and distribute meeting minutes, decisions, and action items
• Track action item status and follow up with owners
• Maintain project documentation, trackers, logs, status reports, and schedules
• Keep project artifacts current, organized, and accessible
• Support the Project Manager in maintaining the consolidated issue and work order inventory
• Prepare materials for steering committee meetings and leadership updates
• Track contract financials, hours consumed, budget utilization, and vendor billing
• Assist with reviewing vendor invoices for completeness, accuracy, and alignment with contract terms
• Flag discrepancies or questions for Project Manager and leadership review
• Maintain financial tracking logs and prepare summary reports
• Coordinate meeting logistics, including room bookings, virtual meeting setup, and participant communications
• Track deliverables, milestones, and deadlines across workstreams
• Support onboarding of new team members or vendors
• Handle general administrative needs supporting program operations
• Work closely with the Oracle Cloud Project Manager and interact with ITS leadership, Finance, HR, and vendor teams

Requirements:

• Strong organizational skills and attention to detail
• Experience supporting project teams in a coordination or administrative capacity
• Ability to manage multiple workstreams and priorities simultaneously
• Proficiency with Microsoft Office, Teams, SharePoint, and similar productivity platforms
• Clear, professional written and verbal communication skills
• Ability to take initiative and work independently once direction is given
• Experience supporting enterprise software or ERP implementations (beneficial but not required)
• Familiarity with Smartsheet, Jira, or similar project coordination tools (beneficial but not required)
• Public sector or government experience (beneficial but not required)
• Experience reviewing vendor invoices or tracking contract financials (beneficial but not required)

Benefits:

• Contract employment
• Remote work arrangement