Program Assistant

Description

Role: Full Time

Location: Nairobi, Kenya

Deadline for Submission: 23rd September 2026

Salary Range: Annual Basic KES - 1,687,500 - 1,800,000

Applications will be reviewed on a rolling basis.

About Us

Founded in 1992, Nutrition International is a global organization dedicated to delivering proven nutrition interventions to those who need them most. Working in partnership with countries, donors and implementers, our experts conduct cutting-edge nutrition research, support critical policy formulation, and integrate nutrition into broader development programs. In more than 60 countries, primarily in Asia and Africa, Nutrition International nourishes people to nourish life.

For more than 30 years now, Nutrition International has focused on delivering low-cost, high-impact, nutrition interventions to people in need, driven by our mission to achieve a world where everyone, everywhere, is free from malnutrition and able to reach their full potential. Nutrition International’s work is guided by a dedicated and talented team of experts working globally, regionally and within countries to end malnutrition worldwide.

About the role

The program assistant will be based in Nairobi with a main role of contributing to the effectiveness of REACTS-IN program in Kenya through providing efficient program and administrative support services to the project team to ensure appropriate grants and program support in a timely and efficient manner to ensure that the NI program delivery, in line with NI’s policies and procedures and objectives.

Key responsibilities

• Assist program officers in reviewing project proposals from consultants / grantees and advice prior to contracting.
• Assist the REACTS- IN team with the management and tracking of program budgets, milestones, reports so as to ensure that all obligations are met by the recipient and Nutrition International.
• Make the appropriate travel arrangements for the technical advisors, program team, consultants, workshop participants, visitors, etc. including Travel Authorities, travel itineraries, travel letters, visas, etc.
• Assist with the organization and logistics for program meetings and workshops, nationally and internationally.
• Draft grant and consultancy agreements; prepare contract approval sheet (CAS) and seek necessary approvals.
• Manage and track program budgets, projections, milestones, and reports in the contracts database and inform the respective program officer(s) accordingly.
• In consultation with Nutrition International (NI) personnel, liaise with grantee on the submission of technical reports and ensure obligations are met by both the grantee and NI.
• Assist in administering the consultancy assignments to ensure that signatures on all program documentation have been acquired and NICOR/RO/HQ advised accordingly and other follow-up action.
• Update financial milestones and fund transfer details in the contracts database/NICOR to align with grants, actual timelines, and approved transfers.
• Prepare payment documentation under programs to ensure the smooth and uninterrupted running of programs.

Requirements

Education/Professional Designations/Experience:

• Bachelor’s degree in business administration or other related field from a recognized university or an acceptable combination of education and experience.
• Experience:
• 5 years’ experience working in an office environment.
• 3 years’ experience working in program management environment.
• Experience with the management of office operations
• Experience working with the Microsoft suite.
• Experience working with databases is an asset.

Other Specific Skill Requirements

• Ability to plan and organize work to meet deadlines
• Ability to adapt to new situations within the organization (flexibility)
• Ability to work under pressure
• Excellent interpersonal skills
• Excellent communication skills, both orally and in writing

Benefits

A competitive market pay, health benefits, pension plan, flexible work hours, vacation, support for learning and development opportunities and health and wellness. We offer a collaborative and engaging work environment.

Safeguarding Commitment

Nutrition International upholds a zero-tolerance policy on safeguarding concerns and sexual exploitation, abuse and harassment (SEAH). Following the principles of the Inter-Agency Misconduct Disclosure Scheme, reference checks will include safeguarding verifications with previous employers. By applying to this position, candidates acknowledge and consent to these reference checks being conducted with previous employers.

Please note that all our offers are conditional subject to appropriate screening checks and satisfactory reference checks.

How to Apply

For more detailed information about the role, please click on the attached Job Description

Please click on the Apply button to submit your application.