Document Controller, Grade I

Position Summary and Location

Provides timely document control services while effectively collaborating with various business units. Demonstrates strong verbal and written communication skills, ensuring clear and professional interactions across all levels. Maintains consistently accurate and error-free work, reflecting a high standard of attention to detail. Additionally, adheres strictly to company policies and procedures.

Duties and Responsibilities

ESSENTIAL

• Create document objects and attach appropriate files.
• Engage in document migration projects as required.
• Revise files and document objects, set up ECOs for sites to review and approve for new documents.
• Run weekly reports to track aging ECOs, ECRs, and ROUTES etc. and develop metrics.
• Run daily Release Report & Development part OII Report and check all attributes are filled- in correctly.
• Support Oceaneering manufacturing site for storage of documents on server
• Work on Document formatting and data analysis projects.
• Extract certificate files (Material certificate / Reports / Drawing certificate/ supplier Document, etc.) from smartsheet / Google drive / Site / Supplier email etc.
• Edit and upload Certificates / documents on data management software like PDM / PLM / PSFT and fill required attributes of certificates
• Create / release engineering parts on server and transferring data of parts from one software to another
• Identify documents (Such as Images, FAT, test reports, shop drawings, data sheet. etc.), segregate them and upload them under respective locations.
• Create MDL (Master Documents list) for Business Unit as per project requirement
• Generate the various document control reports as required.
• Convert and upload legacy documents into PLM/PDM.
• Provide the quality of deliverables and maintain quality records (KPI's).
• Ensure the entry in Lesson Learned log after completion of each project.

NON-ESSENTIAL

• Promote team spirit, open & transparent work culture.
• Work towards establishing Operational Excellence at ODC. Support Quality Management System implementation at ODC and drive Continuous Improvement process.
• Do additional administrative /technical jobs as assigned.

REQUIRED

• Required bachelor's in science / commerce / PGDCA/ BCA or other relevant educational field.
• 1- 2 years of practical experience as Document Controller or equivalent position
• Should possess knowledge of the Microsoft Office package, especially of Excel and word.

DESIRED

• Good knowledge of Microsoft Office applications
• Knowledge on MS Excel including formulas, special functions viz. Pivot table, pivot chart, vlookup, hlookup etc.
• Exposure with PLM / PDM or Other Document management tools is highly desirable.

Knowledge, Skills, Abilities, and Other Characteristics

• Self-motivated, confident, and passionate.
• Teamwork & Interpersonal skills.
• Disciplined documentation and record keeping skills.
• Flexibility and adaptability under adverse conditions.
• Ability to show initiative, good judgment, and resourcefulness.
• Ensures that regular consistent communication takes place within area of responsibility.