Accounts Payable Specialist

Job Profile Summary

The Accounts Payable Specialist is responsible for overseeing the full cycle of accounts payable, including validation and processing of vendor invoices, reconciliation of statements, and preparation of outgoing payments. This role ensures accuracy, compliance with procurement policies and internal controls, and timely recognition of vendor obligations. In addition to transactional processing, Accounts Payable Specialist plays a key role in process improvement, vendor relationship management, cash flow planning support, and accounts payable reporting to strengthen financial decision-making.

Job Description

• Reports to the Senior Financial Analyst - Operations
• Collaborate effectively with management across the organization.
• Oversee the full cycle of accounts payable, including invoice receipt, validation of goods receipts, posting of vendor invoices, and preparation of payment
• Ensures adherence to company AP policies, internal controls, and audit requirements.
• Acts as a primary point of contact for escalated vendor inquiries, reconciles vendor statements, and proactively resolves discrepancies to maintain strong vendor relationships.
• Supports internal and external audits by preparing documentation, reconciliations, and explanations as required.
• Leads initiatives to define, document, and improve accounts payable processes and systems. Identifies opportunities to automate or streamline workflows and implements best practices.
• To support cash flow forecasting, ensuring vendor payment recommendations are aligned with working capital optimization goals.
• Prepares AP-related reporting and analysis, including accruals, aging reports, discount utilization, and other metrics to support Finance and Operations KPI reporting.
• Provides input and recommendations to management on improving vendor terms, payment practices, and process efficiency.
• Perform other relevant duties as assigned.

Requirements

Experience

• Minimum 3-5 years of progressively responsible experience in accounts payable or general accounting.
• Proven track record of managing high-volume transaction processing with accuracy and attention to detail.
• Demonstrated ability to resolve vendor inquiries and reconcile discrepancies in a professional and timely manner.

Education

• Post-secondary Diploma or Certificate in Accounting, Bookkeeping, Business Administration, or a related field (preferred).
• Equivalent combination of education and relevant experience will be considered.

Technical Knowledge

• Strong proficiency in Microsoft Excel, Outlook and familiarity with Microsoft Office Suite.
• Working knowledge of ERP/accounting systems and accounts payable workflows.
• Solid understanding of accounting principles and best practices in accounts payable.

Other Skills

• Strong analytical and problem-solving skills, with ability to assess process bottlenecks and recommend improvements.
• Able to work independently, manage time effectively, and take ownership of assigned responsibilities.
• Proactive communicator who can collaborate effectively across departments and with external vendors.
• Adaptable and solutions-oriented, with a continuous improvement mindset.

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