Executive Assistant, supporting Chief Financial Officer

Olema Oncology is a clinical-stage biopharmaceutical company committed to transforming the standard of care and improving outcomes for patients living with breast cancer and beyond. It’s an exciting time to be part of Team Olema, with our transformation into a fully integrated oncology company well underway, top-line data from our lead program expected later this year, and our first potential commercial launch on the horizon.

Our lead product candidate, palazestrant, is a novel, orally available complete estrogen receptor antagonist (CERAN) and selective estrogen receptor degrader (SERD) currently in two pivotal Phase 3 clinical trials. We expect top-line data from OPERA-01, our ongoing Phase 3 trial of palazestrant as a monotherapy in patients with second- or third-line ER+/HER2- metastatic breast cancer (MBC), in the fall which, if successful, could lead to our first potential approval and commercial launch in 2027. OPERA-02, our Phase 3 trial of palazestrant in combination with ribociblib in patients with frontline ER+/HER2- MBC, is enrolling patients. Together with its mechanism of action, pharmacokinetic properties, and the potential to demonstrate activity in both ESR1 wild-type and mutant tumors, palazestrant has the potential to transform the metastatic breast cancer treatment paradigm and access a $15 billion global market opportunity.

Our follow-on product candidate, OP-3136, is a potent KAT6 inhibitor with the potential to generate further value and meaningfully impact the metastatic breast cancer treatment landscape - particularly in combination with palazestrant. We recently reported encouraging Phase 1 monotherapy data from this program across multiple solid tumor types and are advancing patient enrollment in the ongoing combination arms in MBC.

Aspiring to transform the metastatic treatment paradigm is an ambitious endeavor that requires a resolute approach to developing better therapies and a passionate team dedicated to helping the patients we serve feel better, longer. We possess a deep commitment to our shared purpose, the sustained pursuit of excellence, cultivating the courage required to advance our programs, drive to succeed, and a collective capacity for adaptability through learning, growth, and evolution.  Team Olema is made up of nimble self-starters who bring consistency in their quest for the extraordinary every single day.

If you’re ready to be part of a tenacious, courageous, agile, and growing team, join us in making a profound impact, together - for our patients, for your career, and for what’s beyond.

About the Role >>>  Executive Assistant, supporting Chief Financial Officer 

We are seeking a highly motivated, resourceful, and experienced Executive Assistant to support our Chief Financial Officer (CFO) and approximately 4-6 senior leaders within the organization. This is a highly visible role that requires exceptional organizational skills, sound judgment, discretion, communication excellence, and the ability to effectively manage multiple priorities in a fast-paced, collaborative environment. 

The Executive Assistant will provide seamless administrative support across the CFO leadership team, balancing the needs of multiple executives while helping ensure day-to-day operations run smoothly. You will manage communications and coordinate activities with internal and key external parties, including investors and board members. You will be a trusted partner to the CFO and leadership team, as well as a valued member of the broader Executive Assistant team, collaborating with colleagues to provide outstanding support across the organization. 

If you are organized, proactive, collaborative, and energized by supporting executives in a dynamic environment, particularly within the biotechnology or pharmaceutical industry this is a unique opportunity to contribute to our mission to develop innovative medicines for breast cancer and beyond. 

This role is based in our San Francisco, CA office and requires an on-site presence four days per week. 

Your work will primarily encompass: 

  Executive Support  

• Provide day-to-day administrative support to the Chief Financial Officer (CFO) and approximately 4-6 senior leaders. 
• Manage complex calendars for multiple executives, balancing competing priorities and coordinating meetings across internal and external stakeholders, including with investors and other key external parties. 
• Coordinate meetings and events, including scheduling, conference room management, agendas, meeting materials, presentations, catering, and follow-up as needed. 
• Coordinate external investor and scientific events, including venues, travel, accommodation, meals and other activities as necessary to ensure success. 
• Arrange complex domestic and international travel, prepare detailed itineraries, and process expense reports through Concur. 
• Ensure executives are well prepared for internal and external meetings by coordinating materials, presentations, and other supporting documentation. 
• Serve as a primary point of contact for internal and external stakeholders, including members of the executive team, Board members, investors, consultants, business partners, and vendors. 

Administrative Support & Team Collaboration 

• Build strong partnerships with cross-functional teams to coordinate schedules, meetings, and other business activities. 
• Partner closely with the Executive Assistant team to coordinate executive schedules, share best practices, and provide coverage as needed. 
• Support leadership meetings, team meetings, offsites, executive visits, candidate interviews, and other special events. 
• Process purchase orders, onboard vendors, and manage invoices and other administrative activities. 
• Help maintain an organized, productive, and welcoming office environment, including conference room coordination and office support as needed. 
• Handle confidential and sensitive information with professionalism, discretion, and sound judgment. 
• Demonstrate flexibility in supporting changing business priorities and the evolving needs of the CFO's organization. 

Ideal Candidate Profile >>>    

A love of challenging, important work. We are a pragmatic team, driven to imagine and develop meaningful therapies for improving lives. All employees within our company play a unique and crucial role in our success, both in accomplishing our mission and building a positive company culture. As such, we are looking for someone with the right combination of knowledge, experience, and attributes for this role. 

Knowledge 

• Bachelor's degree strongly preferred. 
• Advanced proficiency with Microsoft Office, including Outlook, Teams, Excel, and PowerPoint, as well as Zoom, Concur, and other business systems. 

Experience  

• 5+ years of experience supporting C-suite executives and senior leaders, including Vice Presidents and/or Senior Directors. 
• Experience working in the biotechnology or pharmaceutical industry required. 
• Experience supporting investor relations activities required. 
• Demonstrated success managing multiple priorities in a fast-paced environment with changing business needs. 

Attributes  

• Exceptional organizational skills with strong attention to detail and the ability to manage complex calendars, meetings, travel, and logistics for multiple executives. 
• Excellent written and verbal communication skills, and strong interpersonal skills to interface with key stakeholders. 
• Strong judgment, problem-solving skills, and the ability to anticipate needs and proactively resolve issues. 
• Ability to handle confidential information with the highest level of discretion. 
• Positive, proactive, and resourceful with a strong sense of ownership and accountability. 
• Flexible and adaptable, with the ability to manage multiple priorities and shifting business needs. 
• Collaborative team player who builds strong relationships across functions and levels. 
• Calm, composed, and solutions-oriented under pressure. 

The base pay range for this position is expected to be $120,000 - $150,000 annually, however the base pay offered may vary depending on location, market, job related knowledge, skills and capabilities, and experience. The total compensation package for this position also includes equity, bonus, and benefits. 

Important Information>>>

We provide equal opportunity to all employees and applicants for employment and believe that great ideas and discoveries come from a mix of expertise, background, and experience. Olema is building a culture where the value of difference is celebrated.

We offer a competitive compensation and benefits package, seeking to provide an open, flexible, and friendly work environment to empower employees and provide them with a platform to develop their long-term careers. A Summary of Benefits is available for all applicants.

Please note: Olema doesn’t accept agency resumes and is not responsible for any fees related to unsolicited resumes. Thank you.

Fraud Alert:  We are aware of employment scams where individuals pose as representatives of Olema Oncology and make false use of our company name to defraud job seekers. To protect yourself, please note that Olema’s official email addresses end in @olema.com. Our official corporate website is olema.com; our careers page is olema.com/careers; our LinkedIn page is  linkedin.com/company/olema-oncology. Please visit these links for official information from Olema. Communication from any other variant is fraudulent. Olema does not conduct interviews via text message/messaging platforms, will not ask you to download anything as part of your interview, will never request any form of payment, provide upfront payments of any kind, and does not make job offers without an in-person interview.